Applications are being accepted for qualified individuals in UN-IOM to fill a vacant post advertised in the daily newspaper Classified Source dated 12 January, 2024
UN-IOM
Date Posted:
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12 January, 2024
Department:
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UN-IOM
Category | Sector
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UN-IOM
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Islamabad, Pakistan
Job Type:
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Full Time
Expected Last Date:
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18 January, 2024
Vacant Positions: Logistics Assistant
LOGISTICS ASSISTANT
Now, the UN-IOM Islamabad want to hire a Logistics Assistant to full fill the vacant position.
JOB Description: Logistics Assistant
Organizational Context :
Under the overall guidance of the Head of Resource Management, and the direct supervision of the Procurement and Logistics Officer in Islamabad, Pakistan with close coordination with the Sr. Procurement & Logistics Coordinator in Islamabad, the incumbent will be responsible for the following tasks:
Responsibilities and Accountabilities:
Assist in the implementation and monitoring aspects related to procurement and logistical needs to support IOM’s activities including; maintain systems/procedures for procurement, supply and contracting of goods/works/services, cargo transport, warehousing with all the respective documentations.
Assist in planning procurement actions and analysis of procurement requests.
Conduct regular vendors’ checks and market surveys to ensure a full knowledge of the availability, quality and prices of different supplies and goods in the local market.
Prepare and disseminate RFPs, RFQs and ITBs and receive the proposals, quotations, and bids to all potential vendors.
Assist with the identification and evaluation of vendors against performance, reliability, quality, value of money, delivery of equipment/service in respect of the organizations’ best interests and donors’ mandate. Assist in soliciting bids or quotations for conformity to specified requirements, select vendors, and confirm terms of payment and terms of delivery.
Taking under consideration while conducting a bidding process, the value of money, quality, compatibility, payment method, warranty, after selling services, and the company profile / reputation.
Post all Purchase Requisitions (PRs) and the respective Purchase Orders (POs) into PRISM FI accurately and timely; properly capture all procurement requests and commitments in the system.
Follow-up on Purchase Orders status and keep customers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions.
Monitor the vendors for the compliance to the contractual agreements and make sure to get a suitable delivery period which meets the projects implementation schedule.
Ensure through established procedures, that all received goods/works/services are in accordance with the terms and specifications of the respective PO/Contracts.
Conduct first review of vendor invoices to ensure compliance with PO/Contract and goods/services received.
Submit with supporting documentation Payment Requests to the Finance Unit to execute in-Mission Payments through online payments in PRISM. Follow up with the Finance Unit to ensure that suppliers’ accounts are settled on time.On a routine basis assist in identifying procurement and logistics challenges and bottlenecks and suggest solutions and recommendations to the Logistics / Procurement Officers.
Provide support in logistics activities including fleet management, hotel lodging and others logistics activities.
Knowledge of SAP will be an advantage
Undertake any other duties within the incumbent’s capabilities that might be assigned.
Interested candidates should email their CVs (necessary documents as specified in the attached adverts) before the closing date: 18 January, 2024, The job title must be clearly included in the applicant’s subject line when applying for a position. UN-IOM ensures equal opportunity for all equally qualified candidates.
