Senior Project Assistant need by UN-IOM Jobs 2024

Latest Jobs: Senior Project Assistant

Applications are being accepted for qualified individuals in UN-IOM to fill a vacant post advertised in the daily newspaper  Classified Source dated 05 March, 2024.

UN-IOM

Vacant Positions: Senior Project Assistant

• SENIOR PROJECT ASSISTANT

Currently, the UN-IOM Islamabad is on lookout for a Senior Project Assistant to join their team.

JOB Description:  Senior Project Assistant

• In close coordination with the Project Officer (Project Management), represent the office of the USRAP Project Manager for RSC MENA in routine Country Office interactions. In this context, speak on behalf of the Project Management Unit in meetings, written and virtual communication, and a variety of other forums and interactions that take place with Managers and personnel both within the project and within other mission units in IOM Islamabad Country Office.
• Regularly provide communications and technical support to Managers in relation to their liaison duties with government officials, embassies, UN agencies, other organizations and representatives of the media. Draft correspondence, statements, reports, and other materials.
• Facilitate better knowledge management within the Project Management Unit through creation and maintenance of SharePoint sites, stakeholder directories, staff databases, staffing structures, Standard Operating Procedures (SOPs), relevant reports and other important documents.
• Organize the activities of the Project Management Unit, RSC MENA, including arranging and/or scheduling appointments, managing the calendar, and handling duty travel for Managers, including the preparation of relevant briefing kits, travel authorizations, hotel reservations, transportation arrangements, visa requirements and security clearances.
• Regularly monitor staffing data to ensure adherence to the relevant job architectures. Coordinate closely with the HR-Business Partner in Washington, DC, Project Officer (Project Management), relevant Managers, and relevant administrative units to ensure that job architecture-related data is accurate, up to date, and accessible.
• With the Project Officer (Project Management), coordinate with IOM Islamabad HR in relation to recruitment-related matters such as the issuance of vacancy notices, interview panels, interview schedules, selection paperwork and the onboarding and separation of personnel. Communicate with the HR Team as needed to clarify questions from the Managers.
• Liaise and coordinate with the responsible Unit(s) on all logistical and administrative matters related to purchase orders, facility requirements, the construction of new office sites, moves, and official visits to RSC MENA. Support to official visits includes, but is not limited to, supporting visa requests, transportation, hotel arrangements and office working space.
• Organize special events, including IOM-facilitated workshops, seminars, symposia and conferences. In this capacity, handle logistical and administrative details such as completing forms for the finance department, identifying event venues, arranging event materials and technological requirements, preparing and disseminating agendas and event details, corresponding with event organizers, facilitators, speakers and attendees, communicating about the event within and outside of the IOM Country Office, and liaising with government and facility officials, as needed.
• Participate in relevant internal and external events related to project activities, including seminars, workshops, meetings, and conferences, and represent the project and the Organization at gatherings of governmental and non-governmental entities. Record and disseminate event notes and track action points when requested.
• Provide project development support to the managers, including: collecting, filing and sharing information as requested; reviewing and editing reports, proposals and other documents; reviewing organizational updates and providing key points to management; and liaising between the managers and the Compliance team on special projects.
• When required and in close coordination with the Project Officer (Project Management), handle incoming correspondence and documents, including registering correspondence, preparing responses, ensuring the accuracy and correct formatting of outgoing diplomatic and routine correspondence, and translating, interpreting and drafting correspondence. As requested, prepare presentations.
• Maintain and ensure the confidentiality and integrity of all USRAP-related information by implementing control procedures in line with USRAP standards of conduct and data protection rules. Alert management of any non-compliance to SOPs or codes of conduct by staff members.
• Perform such other duties as may be assigned.

How to Apply?

Interested candidates should submit their CVs (required documents as specified in the attached advertisements) by the Closing date: 18 March, 2024 The applicant’s subject line must clearly state the job title for which they are applying. UN-IOM ensures equal opportunity for all equally competent applicants.

Apply Online: Click Here