Latest Jobs: Programme Assistant
Applications are invited for suitable candidates in UNICEF to full fill their vacant position advertised in daily Classified Source newspaper dated 19 April, 2024.
UNICEF
Date Posted: | :: | 19 April, 2024 |
Department: | :: | UNICEF |
Category | Sector | :: | UNICEF |
Newspaper: | :: | Classified Source Newspaper |
Education: | :: | Bachelor |
Total Vacancies: | :: | Details in attached ads |
Vacancy Location: | :: | Quetta, |
Job Type: | :: | Full Time |
Expected Last Date: | :: | 28 April, 2024 |
Vacant Positions: Programme Assistant
- PROGRAMME ASSISTANT
Currently, the UNICEF Quetta is now looking for Programme Assistant to join their organization / team.
JOB Description: Programme Assistant
“Under the close supervision and guidance of the Programme Specialist (Team Lead), the programme assistant supports the respective section (s) by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.
To make a difference, the incumbent shall be responsible for following key strategic functions, accountabilities and related duties/tasks;
- Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TORs in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.
- Collecting invoices and filing documents for approval and thereafter processing in VISION and Mycase.
- Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.
- Supporting the management of administrative supplies and office equipment.
- Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
- Providing travel assistance to staff members in the section for travel arrangements and entitlements based on the organizations rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
- Maintaining and updating a system which monitors the absence of staff.
- Preparing and maintaining records pertaining to programme planning and development for his/her respective section.
- Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
- Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.
To qualify as an advocate for every child, you will have
- Completion of secondary education is required, preferably supplemented by technical or university courses related to the organization’s work.
- A minimum of 5 years of progressively responsible administrative or clerical work experience is required.
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Experience in using MS Word, Excel, PowerPoint and other online applications such as SharePoint, SAP is considered an asset.
- Relevant experience in a UN system agency or organization is considered an asset.
- Fluency in English and the local language of the duty station required.
For every Child, you demonstrate…
UNICEFs Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post are
Builds and maintains partnerships (1) Demonstrates self-awareness and ethical awareness (1) Drive to achieve results for impact (1) Innovates and embraces change (1) Manages ambiguity and complexity (1) Thinks and acts strategically (1) Works collaboratively with others (1).
Familiarize yourself with our competency framework and its different levels.”
How to Apply?
Candidate who is interested in the position should submit their CVs (together with the required papers listed in the attached advertisements) before the closing date of 28 April, 2024. When applying for a post, applicants are obliged to clearly state the job title they are applying for. All equally qualified candidates, are given equal consideration under the UNICEF programme.