Applications are being accepted for appropriate individuals in UN-IOM to fill their vacant job published in daily Classified Source newspaper dated 25 January, 2024.
UN-IOM
Date Posted:
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25 January, 2024
Department:
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UN-IOM
Category | Sector
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UN-IOM
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Islamabad, Pakistan
Job Type:
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Full Time
Expected Last Date:
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07 February, 2024
Vacant Positions: Procurement and Logistics Assistant
PROCUREMENT AND LOGISTICS ASSISTANT
Now, the UN-IOMIslamabad is looking for a Procurement and Logistics Assistant candidate.
JOB Description: Procurement and Logistics Assistant
Assist in the implementation and monitoring aspects related to procurement and logistical needs to support IOM’s humanitarian activities including; maintain systems/procedures for procurement, supply and contracting of goods/works/services, cargo transport, warehousing with all the respective documentations.
Assist in drafting and preparing tender documents (e.g. Invitation to bids, Request for Proposals and Request for Quotations) including bid evaluations based on the nature of the requirements and cost of procurement involved.
Assist in coordinating and monitoring the delivery of procurement requisitions and orders and perform follow up actions to ensure supplies/services delivered according to project implementation schedule and required technical specifications/terms of reference.
Conduct regular vendors’ checks and market surveys to ensure a full knowledge of the availability, quality and prices of different supplies and goods in the local market.
Assist with the identification and evaluation of vendors against performance, reliability, quality, value of money, delivery of equipment/service in respect of the organizations’ best interests and donors’ mandate. Assist in soliciting bids or quotations for conformity to specified requirements, select vendors, and confirm terms of payment and terms of delivery.
Taking under consideration while conducting a bidding process, the value of money, quality, compatibility, payment method, warranty, after selling services, and the company profile / reputation.
Post all Purchase Requisitions (PRs) and the respective Purchase Orders (POs) into PRISM FI accurately and timely; properly capture all procurement requests and commitments in the system.
Follow-up on Purchase Orders status and keep customers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions.
Monitor the vendors for the compliance to the contractual agreements and make sure to get a suitable delivery period which meets the projects implementation schedule.
Ensure through established procedures, that all received goods/works/services are in accordance with the terms and specifications of the respective PO/Contracts.
Conduct first review of vendor invoices to ensure compliance with PO/Contract and goods/services received.
Submit with supporting documentation Payment Requests to the Finance Unit to execute in-Mission Payments. Follow up with the Finance Unit to ensure that suppliers’ accounts are settled on time.
On a routine basis assist in identifying procurement and logistics challenges and bottlenecks and suggest solutions and recommendations to the Logistics / Procurement Officer.
Undertake any other duties within the incumbent’s capabilities that might be assigned.
Interested candidates should submit their CVs (together with any other papers specified in the attached advertisements) by the Closing date: 07 February, 2024. The applicant must provide the job title in the subject line of the application. UN-IOM ensures equal opportunity for all equally qualified candidates.
