Oxford Policy Management is looking for qualified candidates to fill a job that was advertised in the daily newspaper Classified Source on the date i.e., 29 November, 2023. it was posted.
Oxford Policy Management
Date Posted:
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29 November, 2023
Department:
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Oxford Policy Management
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Islamabad, Pakistan
Job Type:
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Full Time
Expected Last Date:
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31 December, 2023
Vacant Positions: Project Administrator
PROJECT ADMINISTRATOR
Oxford Policy Management Islamabad is currently seeking a Project Administrator to join their team.
JOB Description: Project Administrator
The purpose of this role is to provide key administrative, financial and logistical support to the projects undertaken by the company ensuring effective implementation of projects within specified timeframes.
Main Responsibilities: Project Administrator
Provide support in following areas while ensuring compliance with OPM project procedures and policies at each level:
Programme Delivery:
Communicate with different stakeholders under the direction of Project Manager to ensure smooth delivery of project objectives
Act as a point of contact for external suppliers to ensure smooth delivery of outsourced work, address and resolve issues as they occur, ensure suppliers are properly briefed, maintain positive relationships.
Assist with the organisation and delivery of effective workshops and other project events
Assist in organising meetings as defined by scope of project
Coordinate with the OPM Operations Team ensuring smooth project office operations and effective management of petty cash, office vehicle and support staff.
Coordinate compilation and formatting of reports ensuring highest standard of quality before submitting to the client.
Due Diligence & Contract Administration:
Assist with the Due Diligence process for all individuals and organisations to be
subcontracted on project.
Set up new suppliers in line with legal department’s processes
Prepare draft subcontracts and subcontract amendments under the direction of the Project Manager
Maintain subcontracts and due diligence tracker
Job Description
Establish and maintain project data on all company platforms (file structures, document control, project pages and archives)
Support the collation of internal and external reporting documentation Asset Management:
Provide administrative support to project procurement and assets management procedures.
Assist in maintaining and updating project specific risk register in coordination with project teams and develop mitigation actions accordingly
Ensure any changes in client contract are reflected in budget under PM’s direction
Monitor and check budget coding, resolve issues as required
Verify and process staff claims, expenses, external consultants and vendor invoicesensuring proper project budget coding is used
Assist the project manager with forecasting, managing budgets and re- budgets as required
Prepare and submit client invoices promptly based on Programme invoicing schedule
Maintain a project budget tracker and share summary report with PM as and when required by PM
Assist in preparing reports on the financial performance of the project which details the total spent and remaining amount against the total project budget value defined in client contract.
Arrange for all project related travel requirements such as flights, local travel and accommodation ensuring compliance with OPM duty of care protocols.
Support with visa applications for project related international travel for UK staff or national staff in accordance with HR procedures as and when required
You can send your CV and other documents that are required for the job (see attached job ads) until 31 December, 2023. Applicants must include the job title in the subject line of the email they sent when applying for the job Oxford Policy Management gives equal opportunities to candidates who are equally qualified.
