Applications are currently being accepted from people who are capable for the job at Nai Zindagi that was advertised in the daily Classified Source newspaper on 07 November, 2023.
Nai Zindagi
Date Posted:
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07 November, 2023
Department:
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Nai Zindagi
Category | Sector
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NGO
Newspaper:
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Classified Source Newspaper
Education:
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Master
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Islamabad, Pakistan
Job Type:
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Full Time
Expected Last Date:
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24 November, 2023
Vacant Positions: Director Administration
DIRECTOR ADMINISTRATION
Currently, the Nai Zindagi Islamabad is seeking for Director Administration to fill their vacant position.
Job Description: Director Administration
The Director Administration is expected and required to:
Provide coaching and guidance to ensure maximum efficiency.
Ensure the smooth and adequate flow of information within the organization.
Monitor costs and expenses to assist in administrative budget preparation.
Oversee facilities services and repair & maintenance of machinery/equipment.
Oversee all the insurance claims of office vehicles, theft or accidental cases and correspond with CoPC sites and SRs site offices for necessary documents.
Responsible for In-house/ outside workshop, training and meeting arrangements.
Liaison between PR & SR office regarding requests for repair and maintenance of assets.
Reconcile inter-office vouchers to confirm the accuracy of accounts.
Verify that claims submitted by the employee are according to the travel policy and ensure that the advance taken by the employee is appropriately adjusted against expenses.
Undertake all the work related to the purchase of furniture, fixtures, office equipment, air conditioners, etc.
Maintain PRF (Purchase Request Form), RFQs are raised for all the goods procured & GRN (Good Received Notes) maintained for all purchases.
Prepare bids tabulation and ensure quality and quantity of goods before receiving and checking invoices from the suppliers and initiating payment requests.
Negotiate contracts with suppliers & perform cost analyses and suggesting areas for improvement.
Preparation & issuance of Purchase orders to suppliers.
To propose the list of Tenderers and Suppliers.
Maintain and monitor the key inventory system, record storage, and custodial supply inventory.
Arrange logistics and distribution of supplies/items procured under the Global Fund Grant to selected Sub-Recipients in selected cities Via Warehouse.
Making decisions with minimal guidance in accordance with policies and established procedures.
Having experience in administrative operations, process improvements and management.
Ability to lead and manage a team, providing direction, support, and fostering a collaborative work environment.
Overseeing administrative operations, including facilities management, office supplies procurement, vendor management, and travel coordination.
Budget development and financial management, including expense tracking, cost analysis, and resource allocation.
Knowledge of contract negotiation, vendor selection, and management to ensure compliance, cost-effectiveness, and service delivery.
Excellent verbal and written communication skills to effectively interact with internal and external stakeholders, including senior management, staff, and external partners.
Analyze complex issues, make informed decisions, and implement effective solutions in a timely manner.
Strong collaboration skills to work effectively with cross-functional teams, senior leadership, and external stakeholders.
Interested applicants can send their CVs (compulsory documents as per attached in ads) before Closing date: 24 November, 2023. Candidate required to visibly mention the job title in the Subject applied for the situation. Nai Zindagi offers the Equal Opportunity for all equally competent candidates.
