Applications are being accepted for qualified individuals in Action Against Hunger to fill a vacant post advertised in the daily newspaper Classified Source dated 30 April, 2024.
Action Against Hunger
Date Posted:
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30 April, 2024
Department:
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Action Against Hunger
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Swat, Charsadda, Mardan, D I Khan, Rajanpur, Muzafargarh, DG Khan, Pishin, Killa Saifullah, Jaffarabad, Sohbatpur, Jacobabad, Shikarpur, Sukkur, Hyderabad, Badin, Thatta,
Job Type:
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Full Time
Expected Last Date:
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31 May, 2024
Vacant Positions: Logistics Assistant
LOGISTICS ASSISTANT
Currently, the Action Against HungerIslamabad, Swat, Charsadda, Mardan, D I Khan, Rajanpur, Muzafargarh, DG Khan, Pishin, Killa Saifullah, Jaffarabad, Sohbatpur, Jacobabad, Shikarpur, Sukkur, Hyderabad, Badin, Thatta is on lookout for a Logistics Assistant to join their team.
JOB Description: Logistics Assistant
”
Mission 1: Contribute to the definition of mission strategy:
The Logistics Assistant is responsible for:
Support Log officer in developing a logistics strategy for the mission
Support in making logistics data available to other departments to facilitate the establishment of the country strategy
Support Log Officer in producing high quality and timely logistics contributions to “proposals” and reports for funding bodies
Task examples:
Contributing a logistics perspective to coordination team
Support other departments on their logistics requirements
Collecting/Assist in data and preparing the logistics sections of “proposals” and reports to funding bodies, Assisting to the financing plan
Mission 2: Coordinate logistics at base level:
The Logistics Assistant is responsible for:
Assist in implementing ACF logistics regulations at base level and ensuring compliance with them
the quality of the logistics service provided throughout the base/mission
Support and enhancing logistical activities at base level
Support in anticipating and flagging up logistics-related risks
To Support ensuring overall internal controls for optimal procurement, property management, supplies management and equipment management
Assist/Ensuring That the non-logistics staff, particularly budget holders, are aware of the procedures and best practices
To Assist & ensure safety standards including electrical standards are maintained at all bases across the province
Task examples
Laying down logistical standards at all base accordance with ACF guidelines, national regulations and donor compliance
Devising a technical and geographical strategy for supplies (local purchases, stock and transport)
Assisting the implementation of a supplies strategy and sanctioning its stages according to ACF procedures (validating procurement requests as per approved Authorization Signature Form)
Assisting the management of equipment with the support of Log Officer & : allocation, transfer between bases, amortisation
To Assist in the sound conduct of audits and pre-audits of all projects at provincial level
Ensuring to Assist the implementation of an archiving system conforming to ACF logistics guidelines
Maintaining a network with local input, exchanging good practice
To Support in Regular capacity building/ induction of non-logistics & partner staff
Ensure proper filling of forms & formats as per desired standard.
Plan and maintain logistical support for ACF Base & field operations
Ensure availability office supplies and consumables.
Supervises and oversee food items, non-food items, medical supplies, and equipment related to the projects of ACF.
Coordinate with suppliers and transport agents to ensure goods are received in the correct quantity and in good condition
To ensure that logistics work in the Base/field locations are carried out in coordination with logistics and other field locations.
Close coordination with line manager for effective implementation of project activities.
Establishing domestic arrangements for operational teams, including renovating accommodation, and making arrangements for other domestic needs, travel arrangements etc.
Timely reporting and handling of maintenance and repair of all office equipments, building and furniture, fixtures, vehicles.
Supervision of support staff and admin department
Ensuring proper travel arrangements for all staff and guests between different offices
Supervision of arrangements of seminars, conferences and interviews.
Supply and deliver equipment and materials to required destinations in an efficient and cost effective manner.
Assist in Providing capacity building support to partners to ensure that they compliant with our minimum standards and any donor requirements across all aspects of function management including management of fraud cases
Task examples:
Assist Regular spot checks of partners
Assist Log Officer & Field Coordinator on Guideline of clear regulations for partners
Assist Log Officer & Field Coordinator on Due diligence of partners for function
Assist Log Officer & Field Coordinator Development of due diligence requirements
Mission 3: Administrative oversight of IT function at base level:
The Logistics Assistant is responsible for:
Ensure an ICT strategy is in place, and that correct management of ICT equipment and contracts is in place
Task examples:
Support in Regular follow up on compliance of ICT with the support of ICT Manager & Log Officer
Ensuring internet and equipment is sufficient to enable staff performance
Mission 4: Prevent and manage fraud and corruption at base level
The Logistics Assistant is responsible for:
To assist identifying the risks of fraud and corruption in his/her field of competence and putting in place preventative and monitoring mechanisms
making his/her team aware of the risks of fraud and corruption
alerting the Country Director to cases of fraud and corruption and undertaking corrective action
putting in place and monitoring recommendations arising from the day-to-day control and audits
Mission 5: Supporting oversight of digital and physical archives
The Logistics Assistant is responsible for:
Overseeing a plan for handling and storing archives of all projects in hard form;
Assist Log Log to ensure definition of the digital archive organisation on NHF and the server.
Mission 6: Ensure compliance with ACFs gender equality, child protection sensitivity and Safeguarding policies This position is responsible for:
Read and ensure a full understanding of ACFs Gender, Child Protection and other safeguarding policies
Implement all work related activities with a gender, inclusion and child protection lens
Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability”
Interested candidates should submit their CVs (required documents as specified in the attached advertisements) by the Closing date: 31 May, 2024 The applicant’s subject line must clearly state the job title for which they are applying. Action Against Hunger ensures equal opportunity for all equally competent applicants.
