Islamic Relief International invited applications for appropriate candidates to fill their vacant position advertised in daily Classified Source newspaper dated 23 January, 2024.
Islamic Relief International
Date Posted:
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23 January, 2024
Department:
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Islamic Relief International
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Jinnah Town, Quetta, Balochistan, Pakistan
Job Type:
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Full Time
Expected Last Date:
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02 February, 2024
Vacant Positions: People and Culture Officer
PEOPLE AND CULTURE OFFICER
Currently, the Islamic Relief International Jinnah Town, Quetta is searching for candidate for their vacant position i.e. People and Culture Officer to join their team
JOB Description: People and Culture Officer
Technical Level:
Assist staff in processing Job Requests and ensure availability of updated JDs showing essential and desired job competencies/skills.
Ensure advertisement of approved positions through the recruitment portal
Conduct initial screening and logging of completed applications/CVs.
Ensure timely preparation for recruitment affairs i.e. telephonic screening, scheduling interviews, calling candidates, sharing of structured interview questionnaire with the panelist, conducting tests and negotiating with recommended candidates etc.
Participate in interviews up to the Officer Level.
Conduct reference & background checks, screening through IRW for selected candidates and ensure the implementation of Inter Agency Misconduct Scheme.
To ensure forms filling, documents collection and inductions of new staff.
Remind the line managers about contract ending dates of their subordinates and advice on processing for extension/conclusion of the contract.
Processing of staff final settlement, facilitate exit interviews and its record-keeping in personal files.
Ensure comprehensive record-keeping for BLN based staff in-line with standard SOPs of the People & Culture Dept.
Ensure availability of up to date employee personal files as well as their safety & confidentiality.
To ensure the provision of payroll details from area to CO by 13th of each month.
To ensure entry/exit of staff, arrears details, medical & other allowances, advance salaries deduction, leave without pay and EOBI deduction in master payroll sheet according to info received from field and availability of supporting documents in hard form.
Prepare Time sheet summary for BLN based staff and share the approved documents with CO People & Culture department by 10th of each month.
Check and process staff medical claims according to IRP medical policy by ensuring the availability of dependent’s supporting documents.
Ensure record-keeping of processed medical claims in staff personal files and maintain payment record in the spreadsheet for monitoring purpose.
Assist in the issuance of multi-purpose letters e.g. contract extension, bank account opening, experience letters etc.
Ensure the availability of leave balances in the leave management system (LMS) as per contract tenure.
To review and update HRMIS according to hard records available in personal files on a regular basis.
Ensure registration of new joiners in HRMIS and their access to IR extranet.
To ensure maintenance and monitoring of the attendance system, entry/exit of new joiners/leavers on a regular basis.
Assist the team leads in performance management and its documentation through probation reviews, mid-year & annual appraisals according to applicable standards/formats.
Assist & advise corrective actions on need basis to address the performance gaps.
Plan & execute capacity building interventions as per the needs highlighted in annual appraisal.
Enhance staff engagement through staff forum, building initiatives, surveys, one to one meetings with staff through active employee relations.
Advice team members on how to deal with complex people related matters within the domain of organizational policies and industry best practices.
Arrange & lead the capacity building sessions on recruitment and other people & operations related policies/ topics for team leads and subordinates.
Provide support for the development and implementation of policies.
Ensure knowledge & implementation of local labor laws to mitigate the risk of litigation.
Assist in audits through the provision of relevant data/information.
Operational Level:
Coordinate with internal (CO People & Culture dept., Area finance, SC & S and staff) & external (EOBI, auditors and other NGOs etc.) stakeholders related to people & operations and other matters of mutual interest.
Ensure preparation & record management of people & operations related information so that may be accessed by relevant individuals as & when needed.
Preparation of daily, weekly, monthly and other progress reports for management’s info.
Ensure proper filling of forms & formats as per desired standard
Close coordination with line manager for effective implementation of policies / guidelines.
Organizational Level:
Support in compliance with IR’s policies & procedures in true spirit for effective delivery of services.
Understanding of IR values and their demonstration in real time.
Abide by the IR zero tolerance policy towards bribery & corruption as well as sensitize others on coping mechanisms so that they can raise voices as & when feel inappropriate.
Thorough knowledge of IR strategic priorities & the way you can contribute in its achievement.
Support in the identification & documentation of organizational successes for showcasing IR Work.
Pre-employment Checks:
Any employment with Islamic Relief will be subject to the following checks:
Interested applicants can ship their CVs (required documents as per attached ads) before closing date: 02 February, 2024. Applicant required to virtually mention the job name inside the situation carried out for the location. Islamic Relief International affords the same opportunity for all similarly qualified applicants.
