Advertisement in daily newspaper Classified Source on 25 January, 2024, which looking for suitable and qualified candidates for their opening positions in Islamic Relief International.
The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff.
The following are the main responsibilities that the role holder will be accountable for:
Develop and implement asset management policies and procedures.
Maintain an inventory of all organization-owned assets, including physical assets (e.g., equipment, vehicles) and digital assets (e.g., software licenses).
Monitor asset usage and identify underutilized or surplus assets.
Asset Acquisition and Disposal:
Coordinate the acquisition of new assets, including evaluating their necessity and cost-effectiveness.
Plan and oversee the disposal or auction of assets that are no longer needed or have reached the end of their useful life.
Schedule and oversee regular maintenance and repairs for physical assets to ensure they remain in good working condition.
Collaborate with maintenance teams and vendors to ensure timely and cost-effective asset servicing.
Maintain accurate records and documentation for all assets, including purchase receipts, warranties, maintenance logs, and depreciation schedules.
Use asset management software or tools to track asset information, such as location, condition, and value.
Conduct periodic audits to verify the accuracy and completeness of asset records.
Ensure compliance with relevant regulations and accounting standards regarding asset management.
Monitor and control expenses related to asset acquisition, maintenance, and disposal to optimize the organization’s budget.
Identify potential risks associated with assets, such as theft, damage, or obsolescence, and develop strategies to mitigate these risks.
Calculate and track the depreciation of assets over time in accordance with accounting standards.
Dealing various matters regarding insurance of vehicles, building and Assets.
Identify and supervise the purchase and installation of all project-equipements.
To be familiar with and abide by the other NGO’s International procedures.
Operational Level:
Maintenance of hard record that includes field visits, meeting minutes, distribution record & other documentation of purchasing and assets handing /taking over.
Ensure vendor /supplier’s screening prior to making any transaction
Manage the filing, storage and security of documents.
Generate reports on asset utilization, depreciation, and other relevant metrics for management and financial reporting purposes.
Close coordination with line manager for effective implementation of activities.
Timely reporting and handling of maintenance and repair of all office equipment, building and furniture, fixtures, and vehicles.
Liaise with vendors and suppliers to negotiate favorable terms for asset purchases and maintenance contracts.
Assess the current market value of assets, especially for financial reporting purposes.
Collaborate with various departments within the organization, such as finance, IT, operations, and procurement, to ensure a coordinated approach to asset management.
Organizational Level:
Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services to communities.
In-depth understanding of IR values and their demonstration in the field while working with communities.
Abide by the IR zero-tolerance policy towards bribery & corruption through sensitization / empowerment of communities on coping mechanisms so that they can raise voice as & when feel inappropriate.
Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability.
Assist in the identification & documentation of organizational successes for show casing IR work
Participation and facilitation in the implementation of IR seasonal programs & emergency response.
Pre-employment Checks:
Any employment with Islamic Relief will be subject to the following checks:
The last day for interested candidates to send their CV with the required documents is: 04 February, 2024. To apply for a job, you must make it clear what your job title is in the subject line of your email. Islamic Relief International gives equal opportunities to candidates.
