INGO job HR Officer required at  Jobs 2023

Latest Jobs: HR Officer

Applications are being accepted for appropriate individuals in Secours Islamique France-SIF to fill their vacant job published in daily Classified Source newspaper dated 25 October 2023.

Secours Islamique France-SIF

Vacant Positions: HR Officer

• HR OFFICER

Now, the Secours Islamique France-SIF Tharparkar is looking for a HR Officer candidate

Key Responsibilities:

• Assist HR Manager in Payroll and Benefits Administration
• Ensure the Salary charging is correctly done
• Collect & update leave data of all staff and timely share with the line Manager
• Collect and check the overtime of all staff and share with the line Manager
• Process staff Perdiems timely and keep a record of Perdiem data.
• Preparing monthly payslips for the base staff.
• Make the administrative follow-up of staff sick leave, annual leaves and others and ensure all documentation is completed timely and according to the procedure.
• Assist HR Managers in all mission and field bases with ongoing and new recruitment.
• Post job ads and organize resumes and job applications.
• Schedule job interviews and assist in the interview process.
• Responsible for maintaining recruitment and selection notes and administrative records for each post
• Assist with the collection of candidate’s background information and reference checks
• Prepare new employee files according to the instructions of the HR Manager
• Assist the HR Manager with the orientation of the new employees to the organization
• Ensure the regular updating of their records based on personnel movements (end of probationary period, promotion, termination, resignation) ensure contracts comply with the HR manual
• Keep personnel files of all staff up to date (Contains all joining documents i.e. Offer Letter, EIF, Initial Contract, Educational documents, Experience letters etc)
• With the guidance of CO HR, maintain up-to-date and accurate computer and hard copy personnel files, prepare job announcements/job descriptions, file documents in personnel files, conduct interviews, recruit staff, and facilitate new employee orientations and training.
• Collect appropriate documents from new hires: CV, signed contract, signed job description, contact information, code of conduct conflict of interest statement etc.
• To liaise with CO HR in ensuring that all staff have the Identity Cards.
• Assist in filling and maintaining HR Files & databases.
• Assist in updating and maintaining employee benefits, employment status, and similar records in staff files
• Assist staff in recording grievances, performance reviews, and disciplinary actions.
• Assist in performing file audits to ensure that all required employee documentation is collected and maintained
• Complete exit clearance paperwork and assist with exit interviews
• Keep a record of base staff EOBI, health insurance and life insurance
• Provide all original documents listed above and ensure all files are constantly updated and shared with CO HR.
• Ensure confidentiality of sensitive matters and documents.
• Assist HR Manager in completing field bases ongoing and new recruitment.
• Schedule job interviews and assist in the interview process
• Responsible for maintaining recruitment and selection notes and administrative records for each post.
• Prepare new employee files according to the instructions of the CO HR.
• Provide orientation to the new employees in the organization
• Ensure the regular updating of their records based on personnel movements (end of probationary period, promotion, termination, resignation).
• Keep personnel files of all staff up to date (Contains all joining documents i.e. Offer Letter, EIF, Initial Contract, Educational documents, Experience letters etc)
• Maintain all staff medical insurance and timely ensure new hires have medical coverage from day one
• Ensure current and new staff is enlisted into life insurance
• Ensure all staff is listed with EOBI and process the claim of any staff that reaches the age of benefit eligibility as per policy
• Ensure to keep staff Leave benefits and provide data as and when required
• Assists in the design and implementation of the Performance Evaluation System.
• Coordinate with base HR to process the final settlements for the leaving staff as per policy
• Process staff compensation for their working on public holidays i.e. Overtime of the same day is to be added in the payroll
• Ensure to process all health claims of staff i.e. OPD claims & IPD Claims.
• Support Country HR in training needs analysis and maintain training inventory database and training plan.
• Support HRM in devising training plans for base staff.
• Participate in professional training and development activities, design and implement the Performance Evaluation System.
• Under the supervision of HRM organize in-house training sessions and workshops.
• Manage and Provide staff orientation when needed.
• Assist CO HR in the Preparation of reporting and audit documentation.
• Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.
• Prepare all staff files as per audit needs.
• Provide all files and folders to CO HR for internal and external audits.
• Responsible for all soft and hard data maintenance and provision to CO HR for audit purposes.
• With the guidance of the HR Manager, provide local staff with information about their terms of employment, and leave, as well as other relevant information.
• Assisting with employee relations matters as needed
• Assisting in the translation of memos, staff questions, and official meetings.
• Supervised office cooks and cleaners, preparation of their work plan, evaluations, supervision of requests for cleaning and hygiene materials and cooking etc.
• Ensure participation in coordination meetings of HR if any
• Communicate all matters related to employees to the Sr. HR Manager in order to maintain office decorum

KNOWLEDGE/SKILLS/BEHAVIOR;

• The incumbent must have proficient knowledge in the following areas:
• Human resources management in general
• Payroll management
• Preparation of job descriptions
• Market survey related to staff salaries and benefits
• Interview techniques
• Performance review methods and techniques
• Staff training, development and recognition
• An understanding of relevant legislation, policies and procedures
• Knowledge of Recordkeeping
• Ability to organize work schedule on a regular basis and flexibility; discrete and respectful to confidentiality
• Good Team player and motivated to work in a remote and uncertain environment respecting standard operating procedures as devised and instructed.
• Organizational and writing skills.
• Strong command of the English language.
• Negotiation Skills
• Knowledge of MS Office (MS Word & MS Excel in particular).

How to Apply?

Interested candidates should submit their CVs (together with any other papers specified in the attached advertisements) by the Closing date: 31 October, 2023. The applicant must provide the job title in the subject line of the application. Secours Islamique France-SIF ensures equal opportunity for all equally qualified candidates.

Apply Online: Click Here