Applications are being accepted from qualified individuals to fill a vacancy published in the daily newspaper Classified Source on the date of 08 December, 2023.
Confidential
Date Posted:
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08 December, 2023
Department:
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Confidential
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Thatta, Sindh, Pakistan
Job Type:
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Full Time
Expected Last Date:
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22 December, 2023
Vacant Positions: HR & Finance Officer
HR & FINANCE OFFICER
Confidential Thatta is now on the lookout for a HR & Finance Officer to join their team.
JOB Description: HR & Finance Officer
Prepares and maintains personal record of all the Staff Pakistan.
Works closely with departments by assisting, Head of Departments/ line managers to understand and implement policies and procedures
Prepares appointment letters, rate lists, and maintains contact lists of Visiting Faculties, and provides data to Finance department for preparing payments.
Handles daily requests or complaints from faculties/Staff through email, phone calls or in person.
Supervises and assists appraisers, at the time of performance appraisal of employees annually.
Ensures that employees sign bond that are availing continuous education plan at organization.
Develops performance appraisal forms, coordinates with relevant departments for the initiation of the activity. Complies all the received data and submits the final ratings to Finance Dept. for Annual Merit Increments.
Prepares and issues various letters, related to HR such as appointment, confirmation, Warning, contract letters and etc.
Handling official travel arrangements of Pakistan employees such as hotel booking, Air tickets etc.
Dealing with students and solving their queries related to Admin department.
Dealing with the utility agencies for resolving queries and issues.
Ensuring the rents are timely recovered from canteens & photocopying contractors.
Making major arrangements for the seminars, symposiums, students’ events and inaugural sessions held within and outside organization.
Ensuring receptionist(s)/staff are performing duties and responsibilities regularly in efficient & effective manner.
Overseeing the transport arrangements & maintenance of official vehicles such as fuel change, regular car service etc.
Preparing the Vehicle loan agreement of employees who are availing this benefit, issuing the signed copy to employee, and maintaining the record of the agreements.
Ensuring keys of all the offices and cars are properly / safety kept.
Ensuring proper handing and taking over of shifts in the dept.
Participating in university advancement activities i.e. orientation, convocation, conferences etc.
Manage administrative function and establish internal administrative system and control.
Get familiar with the organizations different policy documents and ensure compliance.
Build a transport management system and ensure log books being managed.
Procure supplies as needed ensuring compliance with organization procurement policy.
Contribute to implementation and oversight or technical assistance to partners in the area of management.
Ensure the smooth operation of the field activities.
Personal Files/ records of project employees.
Job responsibilities, increment and renewal of contracts.
To deal with daily transactions for the petty cash and ensure the reconciliations are completed on weekly bases and to ensure a filing is done in a timely and accurate manner.
To ensure all the invoices, expenses forms, and requests for payments.
To deal with the daily transaction for the petty cash.
Timely sharing of monthly attendance with head office for release of monthly salaries.
Resolve issues and response payroll-related queries.
To assist in the collection and resolution of past due accounts.
To receive and deal with financial queries and inquiries from departments.
To provide support to the line manager on the day to day operation of all financial system.
Coordinate with external auditors.
Review and implement financial policies.
Any other task assigned by the Line Manager
Any other assignment given by the management.
Due to nature of project position may be filled on rolling basis.
The last date for interested candidates to send their CV with the required documents is: 22 December, 2023. To apply for a job, you must make it clear what your job title is in your Subject. Confidential gives equal opportunities to all candidates.
