CARE International invited applications for appropriate candidates to fill their vacant position advertised in daily Classified Source newspaper dated 27 November, 2023.
CARE International
Date Posted:
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27 November, 2023
Department:
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CARE International
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Islamabad, Pakistan
Job Type:
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Full Time
Expected Last Date:
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05 December, 2023
Vacant Positions: HR Assistant
HR ASSISTANT
Currently, the CARE International Islamabad is searching for candidate for their vacant position i.e. HR Assistant to join their team
JOB Description: HR Assistant
HR Assistant will be responsible for assisting the People and Culture Manager in the day to day administrative and HR duties of the organization. S/he would be mainly involved in assisting the Line Manager in recruitment and selection, benefit management, record maintenance as well as will be providing clerical support to all employees.
Assist People and Culture Manager in advertising the vacant positions.
Provide support in Longlist to People and Culture Manager
Draft JDs according to the program and operations need and share with People and Culture Manager and relevant staff
Correspondence with the short- listed candidates (calls and emails for test and interview)
Provide support in conducting Interviews.
To participate in interview panel on the direction of People and Culture Manager
Conduct reference for the potential candidates.
Share Policies and Joining documents with the new recruits.
Arrange orientation of new hires according to the policy and procedures
Request for Official email account as well as laptop for the new joiner.
Job Responsibility #2: Compensation and Benefit Management % time: 30%
Assist the Line Manager in compiling the supporting documents for the monthly payroll and associated reports for submission to finance as well as other departments.
Keep track of national staff leaves including annual, casual, sick, compensatory, special leave, hardship, Hajj leave, LWOP. Prepare and update leave record and submit monthly record to finance.
Ensure all staff share leave applications by the end of every month.
Keep all staff members updated on their leave balances by uploading the record on one drive.
Review OPD and IPD claims to ensure accuracy and complete documentation and submit to Finance/ Insurance Company after getting it reviewed by the Line Manager.
Follow-up on claim reimbursement and report any issues that may arise to the line manager.
Timely intimation of Addition/Deletion to health and Life Insurance companies.
Update staff list on EOBI portal and generate voucher for payment of contribution (Employee and Employer)
Follow up on overtime to ensure timely submission.
Assist People and Culture Manager in conducting benefit survey and analysis as and when necessary
Job Responsibility # 3 Effective staff transition process and Departures % time: 15%
Draft personnel actions for any change in contract status including but not limited to: promotion, change in job title, reporting line, salary, grade, duty station, short-term & permanent transfers, TDYs and any other changes. Remind Managers about staff contract expiry.
Prepare Quit Claim Form (QCFs) for final settlement and submit to finance upon completion of clearance procedure.
Orient staff on checkout sheets and ensure completion of clearance before staff departure.
Maintain summary of QCF and follow up with Finance for payments.
Complete all the required documentation and processes are followed while any staff departs
Maintain data for staff exit interviews for management reporting purposes.
Arrangement of Farewell, gift and Shield for the departing staff as per policy
Job Responsibility # 4: Staff Training and development % time: 10%
Support People and Culture Manager in preparing Training Need Assessment (TNA) of all staff based on APAAs.
Facilitate staff in getting enrolled in relevant and mandatory trainings.
Maintain database of trainers with respect to their expertise in various training fields.
Maintain database of training attended by staff
Assist in arranging customized trainings for staff as per organizational requirement.
Process International travel insurance of staff travelling abroad for training/meetings
Ensure that prior to training, service agreement is signed as per policy, if applicable.
Maintain record of staff registered on CARE Academy and update the list to add/delete IDs.
Ensure that all staff completes the mandatory courses on Care Academy.
Job Responsibility # 5 HR Administrative Tasks and Data base Management % time: 25%
Draft letters for staff including but not limited to reference letters, account opening letters etc.
Orient staff on PAR and ensure that PARs are filled appropriately and are submitted on time
Follow up on PARs
Maintain personnel files. Ensure that all files are complete and have all required documents for reference.
Ensure that personnel records of all staff are in order including employment details, medical and life insurance
Job Responsibility # 6: Perform other duties as assigned. % of Time: 5%
Any other tasks or responsibilities based on organizational and programming need as assigned by Line Manager.
Safety and Security is everyone’s responsibility within CI through full compliance and accountability (as per Principle –ii of the CARE International Safety & Security Principles).
III. PROBLEM SOLVING (THINKING ENVIRONMENT)
This is an Assistant level position and requires minimum analysis of problems faced in day to day work, problem definition and development of alternative solutions.
Interested applicants can ship their CVs (required documents as per attached ads) before closing date: 05 December, 2023. Applicant required to virtually mention the job name inside the situation carried out for the location. CARE International affords the same opportunity for all similarly qualified applicants.
