Applications are being accepted for qualified individuals in UNDP to fill a vacant post advertised in the daily newspaper Classified Source dated 19 August, 2024.
UNDP
Date Posted:
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19 August, 2024
Department:
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UNDP
Category | Sector
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UNDP
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Islamabad, Pakistan
Job Type:
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Full Time
Expected Last Date:
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19 September, 2024
Vacant Positions: Assistant Procurement Officer
ASSISTANT PROCUREMENT OFFICER
Currently, the UNDPIslamabad is on lookout for a Assistant Procurement Officer to join their team.
JOB Description: Assistant Procurement Officer
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Assignment Objective
The objective of the position is to conduct procurement under the Country Programme as part of the Procurement Unit, ensuring compliance with the UN regulatory frameworks for procurement and financial rules and regulations. The Assistant Procurement Officer will report to the Procurement officer.
Duties and Responsibilities
The Assistant Procurement Officer will undertake the following duties and responsibilities under supervision of the Procurement Officer:
Support Procurement officer to ensure compliance of procurement activities with UN/UNODC rules, regulations, policies and strategies.
Support Procurement Officer in timely and duly preparation of the procurement plans for the office and monitoring of its implementation.
Monitoring and control of procurement processes including issuance of RFQ, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UN rules and regulations.
Conduct procurement cases from start to end under supervision of the procurement officer.
Management of procurement contracts.
Implementation of the internal control systems which ensures that purchasing data is safeguarded and records are retained as per policy.
Development of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
Close collaboration with other team members to ensure delivery of services and goods that meet requirements and responsiveness to changing circumstances.
Timely identification of potential bottlenecks and issues. Preparation of document for submission of :
Prior Approvals
Import Tax exemptions
Sales tax Exemptions
Staff Vehicle registrations and De-registrations
Export Permissions of Personal Effect and HHG
Follow-up and closure of exemption case with handover of certificates to respective entities.
Follow up on delivery of goods and services and negotiate with vendors as appropriate.
Creation of purchase orders (PO) and contracts and placement of order.
Updating COPAK procurement record.
Competencies
Core Competencies:
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Thematic Area
Name
Definition
Digital & Innovation
Systems thinking & transformation
Understand that complex problems need a non-reductionistic, holistic approach.
Ability to explore challenges from multiple perspectives by zooming in and out, with a focus on relationships and flows rather than individual elements; understand how certain dynamics and conditions are driving and influencing an issue.
Ability to develop a collective understanding by a mapping systems and their dynamics (e.g. flows or
resources, information; power relations); is able to handle ambiguity and can help others navigate it.
Being able to identify intervention points to leverage change and system transformation by setting out a coherent collection of multiple interventions to probe the system for desirable effects.
Understand that change is non-linear and unpredictable; being comfortable and able to work with emergence.
Digital & Innovation
Co-creation
Ability to design and facilitate a process that enables a diverse group of stakeholders to solve a common problem, develop a practice, or create knowledge together.
Ability to embrace diversity, work with a diverse group of stakeholders understand their interests, perspectives and views and tap into to them as a source for creativity.
Ability to facilitate processes and create conditions that are open for diverse inputs, stimulate collaboration and sharing.
Digital & Innovation
Creative facilitation
Ability to design workshops that considers and addresses multiple interests, agendas, worldviews; set out clear objectives and engaging activities; select appropriate tools, materials, resources that are needed to enable or support the activities.
Ability to swiftly build rapport with participants and create a safe space (on- and offline) where they feel comfortable to share their views, concerns, experiences and reflections; supporting this with a range of tools to stimulate active participation.
Ability to facilitate inclusive conversations, ability to work with a diverse set of people with different backgrounds, seniority and expert levels, using different approaches tailored to fit the people in the room, drawing out the perspectives and ideas of each individual and making decisions through deliberation and discussion across a group.
Ability to pace a session, adjust to the abilities and energy levels of attendees and the nature or purpose of an exercise. Being flexible and able to improvise; adapting and changing approaches in response to the needs, while staying true to the intent and objectives of the session.
Partnership management
Relationship management
Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding
Business Management
Communication
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Ability to manage communications internally and externally, through media, social media and other appropriate channels
Business Management
Monitoring
Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Interested candidates should submit their CVs (required documents as specified in the attached advertisements) by the Closing date: 19 September, 2024 The applicant’s subject line must clearly state the job title for which they are applying. UNDP ensures equal opportunity for all equally competent applicants.
