Advertisement in daily newspaper Classified Source on 13 May, 2024, which looking for suitable and qualified candidates for their opening positions in ACTED International.
ACTED International
Date Posted:
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13 May, 2024
Department:
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ACTED International
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Islamabad, Pakistan
Job Type:
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Full Time
Expected Last Date:
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20 May, 2024
Vacant Positions: Archive Assistant
ARCHIVE ASSISTANT
ACTED International Islamabad is now searching for a Archive Assistant to enroll in their crew.
JOB Description: Archive Assistant
”
Assignment
The Archive Assistant, reporting directly to the Country Finance Manager, safeguards ACTED documents by:
Digitizing them: Scanning all ACTED paperwork to create high-quality digital files.
Ensuring their accessibility: Uploading all digital copies to the designated Internal Archives System, making them readily available for future reference.
Maintaining organization: Implementing a filling structure within the Internal Archives System to ensure ACTED documents can be easily located.
Main Responsibilities :
1. Scanning ACTED documents: Converting physical copies of Coordination, Finance, Program, MEAL, Education, Procurement, Logistic, Project, Security departments, etc (ACTED) documents into digital files using a document scanner.
2. Uploading digital ACTED documents: Transferring the scanned ACTED documents to a designated archival storage system for safekeeping and future reference.
3. Maintaining a digital filing system: Organizing the uploaded ACTED documents within the archive system using a logical and consistent structure for easy retrieval.
4. Applying metadata: Assigning relevant keywords to each uploaded document to facilitate searching and filtering based on content.
5. Preserving physical documents (if applicable): Following established procedures for storing and caring for the original ACTED documents to prevent damage or loss.
6. Quality control: Ensuring the scanned digital copies are clear, legible, and complete before uploading.
7. Data backup and security: Participating in procedures to back up archived data and maintain a secure digital storage environment.
8. Reporting: Preparing reports summarizing the number of documents scanned, uploaded, and any encountered issues that require attention (depending on workflow).
PSEAH Obligation:
Acted has zero tolerance approach on PSEAH matters and as an Acted employee It is my utmost duty to ensure full compliance of PSEAH policies in Acted and outside Acted as well. I will not engage in any PSEAH violations and will ensure team working under my supervision will also follow the same protocols. I shall not be involved in any sexual exploitation or abuse. I shall ensure to comply with the highest standards of moral and ethical conduct. Any incident of SEA shall be reported to Acted. Any failure by myside to take preventive measures against sexual exploitation or abuse, or to investigate allegations or take corrective action, shall constitute grounds for termination of the Agreement.
For the purposes hereof, the following definitions shall be used.
Sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.
Sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.”
The last day for interested candidates to send their CV with the required documents is: 20 May, 2024. To apply for a job, you must make it clear what your job title is in the subject line of your email. ACTED International gives equal opportunities to candidates.
