Applications are being accepted for appropriate individuals in Legal Aid Society NGO to fill their vacant job published in daily Classified Source newspaper dated 13 December, 2023.
Legal Aid Society NGO
Date Posted:
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13 December, 2023
Department:
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Legal Aid Society NGO
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Larkana & Khairpur,
Job Type:
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Full Time
Expected Last Date:
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22 December, 2023
Vacant Positions: Admin & Procurement Officer
ADMIN & PROCUREMENT OFFICER
Now, the Legal Aid Society NGOLarkana & Khairpur is looking for a Admin & Procurement Officer candidate.
JOB Description: Admin & Procurement Officer
Leading, guiding, and /or coordination with others (staff members); and operating within a pre-defined time and budget and utilization of resources to make the environment easier from top to down.
Must work closely with all head office staff to coordinate strongly giving the organization an accurate and timely completion of all targets.
To ensure office premises are neat & clean.
To ensure that all stationery and Grocery is available for the staff members and check it on daily basis with the following of maintenance of stock register.
To ensure Vehicles are ready to move in field areas.
Issue and manage the fuel cards to the drivers on time.
Keep all fuel slips in your own record.
To ensure all CCTV cameras and Time Attendance machines are functional as well as generator is ready to use and also these all should be monitored on a daily basis and report to head office on weekly basis.
During emergencies the immediate reporting is your prime responsibility so that all information is sent to the head office.
To make all requisitions on time relating to fuel, office rent, utility bills, stationery, Grocery, IT equipment’s, and Purchasing of filed related activities.
To ensure all computers and UPS, printers, and Photocopier machines are ready and functional.
To maintain the fleet related reports of consumption and fuel drawn
To maintain the repair & maintenance report of Vehicle and Generators
To ensure the scanning of the logbooks of vehicles and generators
Maintain the utility consumption report
Ensure proper documentation and record of procurement
Verify fixed asset items on monthly basis of the designated office
Maintain the inventory records of office supplies
To closely monitor billing and financial systems as well.
Ensure the internet is working in all computers of the respective officers.
Ensure all data is in safe and made the backup of all data of organization.
Support knowledge management process.
Undertake any other activity that contributes to the smooth running of the programme.
Have ability to resolve all the problems of computer accessories.
To ensure the all leave applications are sent to HR on time with proper fillings.
To ensure all administrative tasks are met on time like as arranging of field activities, issuing purchase /work orders, work completion certificates/ and invoices for payments.
All payments should be sent to head office with proper documentations/supporting in case of late head office is not responsible for any delay.
Ensure the record keeping of all documents
Good knowledge of computers, laptops, network wires, Windows, MS Office.
Perform any other official task assigned by the section head and Admin & Procurement Manager/HR Manager.
Interested candidates should submit their CVs (together with any other papers specified in the attached advertisements) by the Closing date: 22 December, 2023. The applicant must provide the job title in the subject line of the application. Legal Aid Society NGO ensures equal opportunity for all equally qualified candidates.
