ACTED International is looking for qualified candidates to fill a job that was advertised in the daily newspaper Classified Source on the date i.e., 14 December, 2023. it was posted.
ACTED International
Date Posted:
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14 December, 2023
Department:
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ACTED International
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Jaffarabad, Balochistan, Pakistan
Job Type:
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Full Time
Expected Last Date:
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24 December, 2023
Vacant Positions: Area Compliance (Audit) Officer
AREA COMPLIANCE (AUDIT) OFFICER
ACTED International Jaffarabad is currently seeking a Area Compliance (Audit) Officer to join their team.
JOB Description: Area Compliance (Audit) Officer
ACTED is a non-governmental organization with headquarters in Paris, founded in 1993. Independent, private and not-for-profit, ACTED respects strict political and religious impartiality and operates according to the principles of non-discrimination and transparency. ACTED has been present in Pakistan since 1993. ACTED Pakistan programs range from short-term emergency responses to recovery and rehabilitation, as well as longer-term development initiatives. ACTED strategy is to target vulnerable communities affected by natural and conflict-related disasters as well as lack of socio-economic development.
Assignment
Area Compliance Officer will be responsible for ensuring the implementation of ACTED’s compliance process in ACTED Pakistan.
Those responsibilities will include field missions to the Thull base.
Internal audit and compliance process:
The Internal Audit and Compliance Department has been created to provide for an independent assurance perspective about all ACTED operations.
The Internal Audit is an independent and objective assurance activity designed to add value and improve the organization’s operations. Among many other things, Internal Audit helps to ensure that all assets and interests are properly protected from any loss or harm and that existing resources are used in the most economical and efficient manner.
The procedure that integrates the information coming from the different departments in ACTED is called the
FLAT stands for Finance Logistics Administration Transparency. The FLAT aims at centralizing, integrating and harmonizing the information coming from Finance, Logistics, Administration and Programme for each project (including the Implementing Partner information).
It is crucial internally in terms of knowledge management for each project as this is the main source of information available for each stakeholder of a project. This is a valuable internal control tool.
Furthermore, the general aim behind FLAT is linked to audit of projects. FLAT folders are our main tool to be ready for audits by donors.
Functions in terms of compliance and internal control
Assist the whole FLAT process:
Support the Audit Manager in compiling and filing all financial, logistics, administrative, and programme information in the designated project Compliance folder. During this time he/she should ensure that all Compliance folders are updated regularly with any arrival of a new document.
Assist in performing the due diligence of potential Implementing Partners and prepare a training plan on the weak areas identified during due diligence.
Follow up with the relevant departments for training and development of Implementing Partners and ensure that relevant training has been provided.
Regularly visit the implementing partners for hands-on review.
At the end of the project, ensure the centralization of all Compliance folders at the Capital office;
Facilitate the country Compliance review process once the project has been terminated and ensure the accurate documentation of costs/expenses allocations within the documentation;
Submit the completed Compliance folder (final version) to Audit Manager once the Compliance review process has been completed.
Contribute to ACTED compliance and accountability:
Provide timely supplementary quality control of the Compliance documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the Audit Manager/concerned department for corrective action;
Ensure compliance of all audit recommendations/action plans under the authority of the Country Director/ Country Audit Manager and provide accurate feedback immediately;
Comply with the Audit Department Code of conduct.
Ensure the external audit preparation
Facilitate the preparation for country external audits conducted by the donors or by external audit firms.
Regularly update the Country Audit Manager of the progress through the relevant follow-up memo;
Reporting:
Report the updates of the Compliance situation for all projects during the compliance meetings.
Report on monthly basis all the issues related to the project activities.
Regularly flag the bottlenecks to audit manager/concerned department head
You can send your CV and other documents that are required for the job (see attached job ads) until 24 December, 2023. Applicants must include the job title in the subject line of the email they sent when applying for the job ACTED International gives equal opportunities to candidates who are equally qualified.
