Advertised in daily Classified Source newspaper dated 08 January, 2024. Applications are invited for appropriate candidates in ACTED International INGO to complete fill their vacant position.
ACTED International INGO
Date Posted:
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08 January, 2024
Department:
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ACTED International INGO
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Islamabad, Pakistan
Job Type:
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Full Time
Expected Last Date:
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22 January, 2024
Vacant Positions: Project Development Assistant
PROJECT DEVELOPMENT ASSISTANT
Presently, the ACTED International INGO Islamabad is on the lookout for suitable candidates for their vacant position i.e. Project Development Assistant to join their team.
JOB Description: Project Development Assistant
The Project Development Assistant is in charge of contributing to the following activities:
Project Cycle Management and Reporting
Facilitate the development and implementation of project cycle management;
Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure solid knowledge and follow up on project implementation and the production of quality reports across areas and across Donors;
Ensure that reporting and contractual requirements are met and that donor reports reflect the progress and status of projects in a transparent, timely and professional manner.
Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor are communicated clearly and standardized across the country for new and on-going projects
Follow up the implementation of the Project Management framework (PMF, ACTED PCM Tool) for assigned projects
Keep track of assigned projects and programmes monitoring and evaluation schedules and work plans with field staff to design and implement monitoring and evaluation procedures;
Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
Work in close relation with Finance Department and ACTED HQ to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
Information System
Work with all departments to follow up project and programmes databases incl. work on the nomenclature used (official names etc.);
Ensure that appraisal, monitoring and evaluation and donor reports are made useful for fundraising and proposal development strategy and add on to the general base of field knowledge in the country;
Contribute to develop the Resource Centre in capital office, update it regularly with appropriate and relevant external and internal resources.
Diffuse information to other internal stakeholders
Ensure that all meetings are held and documented (monthly management meetings, capital coordination meetings, area coordination meetings, weekly base meetings, quarterly country coordination meetings);
Follow-up meetings at the field level and/or in the capital, between area, base and sub base offices.
Draft and / or supervise agenda and minutes of country-wide meetings.
Proposal Development, External Relations and Donor Strategy
Participate in and contribute to defining and formalizing an ACTED strategy in the area.
Update on a weekly and monthly basis the external relations database (donor follow up), which documents the latest negotiations and proposal possibilities with a number of key donors;
Update monthly the reporting follows up and ensure smooth and regular communication with ACTED HQ Project Development Department.
Mobilize Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
Act as point of contact for all Donor communication, including the organization of and hosting of Donor visits in the field.
Liaise with national authorities on a regular basis to ensure that ACTED is in regular coordination and complies with their requirements.
Address ad hoc donor requests in liaison with the regional director
Take the lead in the development, drafting and consolidation of project proposals and fundraising documents in liaison with ACTED HQ Project Development Department and other stakeholders
External Communication
Define the main target groups, activities, resources and partnerships needed;
Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media;
Provide ACTED Global with full information on projects whenever needed.
Participate in ACTED Global communication strategy by providing regular informal updates on projects, by sending pictures and articles on projects progress and/or specific events for ACTED Newsletter and Annual Report.
Interested candidates should email their CVs (necessary documentation) by 22 January, 2024. The job title must be clearly stated in the Subject line. ACTED International INGO provide equal Opportunity for all equally competent candidates.
