Latest Jobs: Assistant Officer People & Operations-HR
Applications are being accepted for appropriate individuals in Confidential to fill a vacant post listed in the daily Classified Source newspaper dated 06 November, 2023.
Confidential
Date Posted:
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06 November, 2023
Department:
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Confidential
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Dera Ismail Khan, Khyber Pakhtunkhwa KPK, Pakistan
Job Type:
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Full Time
Expected Last Date:
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16 November, 2023
Vacant Positions: Assistant Officer People & Operations-HR
ASSISTANT OFFICER PEOPLE & OPERATIONS – HR
Currently, the Confidential Dera Ismail Khan is on the lookout for a Assistant Officer People & Operations – HR to join their team.
Job Responsibilities: Assistant Officer People & Operations – HR
Technical/ Operational
Assist staff in processing Job Requests and ensure availability of updated JDs showing essential and desired job competencies/skills.
Ensure advertisement of approved positions through recruitment portal
Conduct initial screening and logging of completed applications/CVs.
Ensure timely preparation for recruitment affairs i.e. telephonic screening, scheduling interviews, calling candidates, sharing of structure interview questionnaire with panelist, conducting tests and negotiate with recommended candidates etc.
Participate in interviews up to Assistant Officer Level.
To ensure forms filling, documents collection and inductions of new staff.
Remind the line managers about contract ending dates of their subordinates and advice on processing for extension/conclusion of contract.
Processing of staff final settlement, facilitate exit interviews and its record keeping in personal files.
Ensure comprehensive record keeping for CO/Rwp, AJK and KP based staff in line with standard SOPs of HROD Dept.
Ensure availability of up to date employee personal files as well as their safety & confidentiality.
To ensure the sharing of payroll details to CO by 15th of each month.
To ensure entry/exit of staff, arrears details, advance salaries deduction, leave without pay and EOBI deduction in master payroll sheet according to info received from field and availability of supporting documents in hard.
Check and process staff medical claims according to the organization’s medical policy by ensuring availability of dependent’s supporting documents.
Ensure record keeping of processed medical claims in staff personal files and maintain payment record in spreadsheet for monitoring purpose.
Assist in issuance of multi-purpose letters e.g. contract extension, bank account opening, experience letters etc.
Ensure availability of leave balances in leave management system (LMS) as per contract tenure.
To review and update HRMIS according to hard record available in personal files on regular basis.
Ensure registration of new joiners in HRMIS and their access to the organization’s extranet.
To ensure maintenance and monitoring of attendance system, entry/exit of new joiners/leavers on regular basis.
Printing & registration of employee ID cards.
Provide support on the development and implementation of policies.
To ensure knowledge of local labor laws.
Assist in HR audits & provision of relevant data / information.
Operational
Coordinate with internal (field P&C, finance, SC & S and organization’s staff) & external (EOBI, auditors and other NGOs etc.) stakeholders related to people & operations and other matters of mutual interest.
Ensure preparation & record management of people & operations related information so that may be accessed by relevant individuals as & when needed.
Preparation of daily, weekly, monthly and other progress reports for management’s info.
Ensure proper filling of forms & formats as per desired standard
Close coordination with line manager for effective implementation of policies / guidelines.
Organizational
Support in compliance with the organization’s policies & procedures in true spirit for effective delivery of services.
Understanding of the organization’s values and their demonstration in real time.
Abide by the organization’s zero tolerance policy towards bribery & corruption as well as sensitize others on coping mechanism so that they can raise voice as & when feel inappropriate.
Thorough knowledge of the organization’s strategic priorities & the way you can contribute in its achievement.
Support in identification & documentation of organizational successes for show casing the organization’s work.
Interested candidates should submit their CVs (together with the necessary documentation, as specified in the linked adverts) by the Closing Date: 16 November, 2023. The applicant is needed to include the job title in the subject line of the email in which they apply for the position. Confidential ensures that all equally competent candidates are given the same opportunity.
