ACTED International is looking for qualified candidates to fill a job that was advertised in the daily newspaper Classified Source on the date i.e., 25 October, 2024. it was posted.
ACTED International
Date Posted:
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25 October, 2024
Department:
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ACTED International
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Master
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Sanghar,
Job Type:
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Full Time
Expected Last Date:
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04 November, 2024
Vacant Positions: Deputy Area Coordinator
DEPUTY AREA COORDINATOR
ACTED International Sanghar is currently seeking a Deputy Area Coordinator to join their team.
JOB Description: Deputy Area Coordinator
“Objectives
Contribute to the development and application of the Acted country strategy at area level and ensure Acted representation and positive relationship building in the area of activity.
Facilitate the creation of an enabling and productive working environment through internal communication and coordination at area level
Support the timely and quality implementation of projects in the area of operation
Anticipate and mitigate risks ensuring operations in the area are compliant with Acted finance, logistics, administration/HR, transparency and security (FLATS) procedures
Duties and Responsibilities
Positioning
Context analysis:
Support the AC to analyze the area’s socio-economic situation, (donor) trends, needs and gaps;
Regularly conduct stakeholder analysis, in particular who does what and where (3W) in the area.
Strategy Implementation:
Provide support in the implemetation of Acted’s coutry program strategy in the area identifying strategic opportunities for expanding Acted’s work in the area, and in particular.
Support in the identification of new opportunities and new sectors of intervention;
Assist in consolidating and stabilizing programming;
Review the geographic and thematic footprint;
Ensure activities are relevant and meeting area/beneficiary needs;
Identify Acted added-value;
Ensure humanitarian principals are adhered to;
Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value;.
Networking, positioning and general representation:
When requested, participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of Acted
Maintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for Acted’s activities at area level
When requested, represent Acted in key clusters, working groups, NGO coordination bodies, etc. at area level
Proposal development
Support the Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
Contribute to budget design ensure budget needs at area level have been taken into consideration
Advocacy:
Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation
Management and Internal Coordination
Staff Management
Help staff in the area to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
Promote team building, productivity and staff welfare
Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
Support the AC to manage interpersonal conflicts among staff at area level
Internal Coordination
Facilitate interdepartmental communication and information sharing for a positive working environment
Implement Acted coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)
Project Implementation Follow-up
3Project Implementation Tracking
Support Project Managers in project implementation through trouble shooting and eliminating blocking points
Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
Ensure that relevant project information are up-to-date and available for reporting purpose
Project Quality Control
Ensure the application of a practical field based M&E system/plan for each project
Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
Help Project Managers to adapt projects according to monitoring and evaluation findings
Ensure beneficiary feedback mechanisms are in place
Support with the documentation of best practices and lessons learnt for projects in the area of operations.
Partner Management
Identify potential local partners in the area based on an assessment of complementarity and added value
Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements
FLATS Management
Finance Management
Support in the management of project budgets at area level to avoid under/over spending
Help with budget forecasting
Ensure timely and accurate area finance TITANIC reporting
Logistics & IT Management
Support the timely procurement and adherence to rules of origin and nationality at area level
Ensure quality supply management at area level
Ensure proper asset management at area level and enforce asset investment policy
Ensure proper stock management at area level
Ensure proper IT systems, data back-up and protection from malware at area level
Ensure sufficient and reliable means of communication at area level
Ensure timely and accurate area logistics TITANIC reporting
Administration and HR Management
Oversee transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
Ensure regular performance appraisal and career management for staff at area level
Ensure timely and accurate area HR TITANIC reporting
Ensure timely exit forms
Transparency/ComplianceManagement
Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
Ensure that staff is aware of ACTED’s transparency and whistle blowing policy
Security Management
Support the AC in the analysis of the security context at area level
Upon request, engage with relevant key stakeholders at area level to ensure access and support of interventions
Ensure the offices and houses conform to recommended security, health and safety standards
Ensure all staff in the area adhere to security procedures
Ensure security incidents at area level are promptly reported to the capital.
PSEAH Obligation:
Acted has zero tolerance approach on PSEAH matters and as an Acted employee It is my utmost duty to ensure full compliance of PSEAH policies in Acted and outside Acted as well. I will not engage in any PSEAH violations and will ensure team working under my supervision will also follow the same protocols. I shall not be involved in any sexual exploitation or abuse. I shall ensure to comply with the highest standards of moral and ethical conduct. Any incident of SEA shall be reported to Acted. Any failure by myside to take preventive measures against sexual exploitation or abuse, or to investigate allegations or take corrective action, shall constitute grounds for termination of the Agreement. For the purposes hereof, the following definitions shall be used.”
You can send your CV and other documents that are required for the job (see attached job ads) until 04 November, 2024. Applicants must include the job title in the subject line of the email they sent when applying for the job ACTED International gives equal opportunities to candidates who are equally qualified.
