Applications are being accepted for appropriate individuals in UNDP to fill their vacant job published in daily Classified Source newspaper dated 22 March, 2024.
UNDP
Date Posted:
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22 March, 2024
Department:
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UNDP
Category | Sector
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UNDP
Newspaper:
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Classified Source Newspaper
Education:
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Intermediate
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Islamabad, Pakistan
Job Type:
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Full Time
Expected Last Date:
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27 March, 2024
Vacant Positions: Project Assistant
PROJECT ASSISTANT
Now, the UNDPIslamabad is looking for a Project Assistant candidate.
JOB Description: Project Assistant
“The Project Assistant will play a vital role in providing comprehensive administrative support to the project implementation team. Reporting directly to the National Project Manager, the Project Assistant will be responsible for assisting in various operational, administrative, IT, and protocol processes to ensure the smooth execution of project activities. Additionally, the Project Assistant will maintain an organized repository of all project records to facilitate efficient information management.
Provide effective operational support for smooth project planning and implementation:
Manage travel arrangements, logistics, and accommodations for project staff and participants.
Coordinate procurement processes and liaise with vendors for goods and services as required.
Provide logistical support for project-related activities, including venue booking, equipment setup, and catering arrangements.
Assist in the implementation of project activities, ensuring compliance with project timelines and objectives.
Assist in the preparation and dissemination of project-related communications, including emails, memos, and reports.
Coordinate with project suppliers to facilitate smooth collaboration and communication.
Provide general administrative support to ensure smooth running of project activities:
Maintain project documentation and correspondence, ensuring accuracy and completeness.
Maintain an organized repository of all project records, both physical and electronic, for easy access and reference.
Assist in the preparation of project reports, presentations, and other deliverables as required.
Provide general administrative support to project staff, including scheduling meetings, managing calendars, and handling correspondence.
Provide appropriate and required protocol support to the project team :
Assist in coordinating protocol processes for project events, including guest invitations, VIP arrangements, and protocol briefings.
Ensure compliance with protocol guidelines and standards in all project-related activities and interactions.
Coordinate with relevant authorities and agencies to obtain necessary permissions and clearances for project activities.
Support knowledge building and knowledge sharing relevan to the assigned project:
Participate in training on internal procedures for the project staff and provide support to the organization of training and other capacity building activities as needed.
Make sound contributions to knowledge networks and communities of practice.
Maintain organized records of project data, field activities, case studies, human-interest stories, photographs, and other relevant documents that can be drawn upon in support of knowledge sharing and advocacy
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core competencies:
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination >
Cross-Functional & Technical competencies:
Business Management
Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making
Business Management
Digital Awareness and Literacy: Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
Business Management
Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
Business Management
Communication: Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.
Business Development
Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Technical – Finance
Budget management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets
Administration & Operations:
Event Management (including retreats, trainings and meetings): Support projects with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.”
Interested candidates should submit their CVs (together with any other papers specified in the attached advertisements) by the Closing date: 27 March, 2024. The applicant must provide the job title in the subject line of the application. UNDP ensures equal opportunity for all equally qualified candidates.
