Applications are being accepted for appropriate individuals in UN-IOM to fill their vacant job published in daily Classified Source newspaper dated 04 March, 2024.
UN-IOM
Date Posted:
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04 March, 2024
Department:
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UN-IOM
Category | Sector
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UN-IOM
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Islamabad, Pakistan
Job Type:
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Full Time
Expected Last Date:
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17 March, 2024
Vacant Positions: Administrative Assistant
ADMINISTRATIVE ASSISTANT
Now, the UN-IOMIslamabad is looking for a Administrative Assistant candidate.
JOB Description: Administrative Assistant
Provide administrative and logistical support to the DTM programme and fill out the required finance and procurement documents to support DTM field operations.
Keep a record and organize all finance and procurement documents submitted, as well as any other documents supporting DTM project implementation (i.e. project reports, correspondence with / from national authorities, note for files, etc.).
Monitor expenditure rates and report back on a weekly basis progress of burn and expenditure rates to the Programme Manager
Monitor existing resources such as DTM stationery stock and phone credit; estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services for the DTM staff.
Provide HR assistance for the operations of the DTM unit by collecting CVs, shortlisting of the candidates and conducting interviews when field volunteers are requested and required to cover DTM operations in the field.
Provide HR assistance in the recruitment of third-party staff for the DTM unit.
Follow up with DTM staff in the timely delivery of staff attendance sheets for further forwarding to HR.
Follow up with HR on the timely pay to all third-party staff.
Follow up with field teams and finance unit on the preparation and liquidation of petty cash/cash advance according to IOM procedures and in a timely manner.
Assist to compile weekly and monthly reports for the units petty cash/cash advance in a timely manner and with accuracy.
Assist the unit in the organization of trainings in particular ensuring all the logistics are covered, booking of conference facilities, booking of refreshments and all the materials needed for the trainings.
Distribute office materials to DTM staff members as needed and maintain proper records;
Perform other duties as may be assigned by the supervisor.
Interested candidates should submit their CVs (together with any other papers specified in the attached advertisements) by the Closing date: 17 March, 2024. The applicant must provide the job title in the subject line of the application. UN-IOM ensures equal opportunity for all equally qualified candidates.
