Applications are being accepted for qualified applicants in the department of Cesvi International to fill the vacant post announced in the daily newspaper Classified Source on the date of 19 January, 2024.
Cesvi International
Date Posted:
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19 January, 2024
Department:
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Cesvi International
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Master
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Islamabad, Pakistan
Job Type:
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Full Time
Expected Last Date:
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20 February, 2024
Vacant Positions: HR Officer
HR OFFICER
At the moment, the Cesvi International Islamabad is seeking to hire a HR Officer employee.
JOB Description: HR Officer
HR Officer works under the direct supervision of HR Coordinator/Head of HR. He/she is skilled in INGO Personnel management and being a key player of the HR Function team HR Officer will:
Perform all actions and produce all documents, feedbacks and links that will allow the organization to achieve its objectives and provide self-audit and monitoring capacity. Provide support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and record keeping, and contracts management.
Reporting day to day HR related matters to HrCo.
Experience in managing different donners staff personal information
• With the guidance of CO HR, maintain up-to date and accurate computer and hardcopy personnel files, prepare job announcements/job descriptions, file documents in personnel files, conduct interviews, recruit staff, and facilitate new employee orientations and training.
• Collect appropriate documents from new hires: CV, signed contract, signed job description, contact information, code of conduct and conflict of interest statement etc.
+ To liaise with field team to ensure that all staff have Identity Cards.
» Assist filling and maintaining HR Files & databases.
Assist in updating and maintaining employee benefits, employment status, and similar records in staff files
» Assist in performing file audits to ensure that all required employee documentation is collected and maintained
• Maintains confidential well organized human resources records and personal files: new hiring, employment contracts, conditions of employment, relocations, letter of disciplinary actions, terminations, and changes in job description of all CESVI national staff
• Assists the HrCo/head of HR in internal audit of field HR department (Attendance record, leaves record, medical records, Staff roasters)
• Documents all the human resources actions by completing forms, reports and records and update the personal files accordingly.
• Ensure confidentiality of sensitive matters and documents.
• Assist HR Coordinator/Head of HR in completing field bases ongoing and new recruitment.
• Schedule job interviews and assist in the interview process
• Prepare new employee files according to the instructions of the CO HR.
• Ensure the regular updating of their records based on personnel movements (end of probationary period, promotion, termination, resignation).
Leave Management
• Collect & update leave data of all staff and timely share with line Manager
• Collect and check staff overtime of all staff and share with line Manager
• Process staff Perdiems timely and keep record of Perdiem data.
• Make the administrative follow-up of staff sick leave, annual leaves and other and ensure all documentation is completed timely and according to the procedures.
Compensation & Benefits
• Maintain all staff medical insurance and timely ensure new hires have medical coverage from start day.
Ensure Current and new staff is enlisted into life insurance
• Assists in design and implement of the Performance Evaluation System.
• Coordinate with base HR to process the final settlements for the leaving staff as per policy
• Ensure to process all health claims of staff i.e. OPD claims & IPD Claims.
Training & Development
• Support HR Coordinator/head of HR in training need analysis and maintain training inventory database and training plan.
• Support HrCo in devising training plan for base staff.
Support in professional training and development activities, design and implement the Performance Evaluation System.
• Under supervision of HrCo organize in-house training sessions and workshops.
• Manage and Provide staff orientation when needed.
Internal and External Audits
• Assist HrCo in Preparation of reporting and audit documentation.
• Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.
• Prepare all staff files as per audit needs.
• Provide all files and folders to HrCo for internal and external audits.
• Support all soft and hard data maintenance and provision to HrCo for audit purpose.
Coordination & Communication
• With the guidance of HrCo/head of HR, provide local staff with information about their terms of employment, leave, as well as other relevant information.
• Communicate all matters related to employees to HR Coordinator in order to maintain office decorum
a. Education
Bachelor’s degree or Bachelor degree in human resource or any related subjects.
b. Experience:
Minimum of 03 years of relevant experience in a similar position in NGOs/INGOs/UN Agencies.
c. Competencies:
• Good working knowledge of HR management and protocols
• Ability to juggle multiple activities and work under pressure
Interested candidates should email their CVs (necessary documents as listed in the attached adverts) before the closing date: 20 February, 2024, The job title must be clearly mentioned in the subject line of the application. Cesvi International ensures equal opportunity for all equally qualified candidates.
