Advertisement in daily newspaper Classified Source on 17 January, 2024, which looking for suitable and qualified candidates for their opening positions in Cesvi International.
Cesvi International
Date Posted:
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17 January, 2024
Department:
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Cesvi International
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Islamabad, Pakistan
Job Type:
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Full Time
Expected Last Date:
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01 February, 2024
Vacant Positions: Office Secretary
OFFICE SECRETARY
Cesvi International Islamabad is now searching for a Office Secretary to enroll in their crew.
JOB Description: Office Secretary
We are seeking a highly organized and detail-oriented individual to join our team as an Office Secretary.
The ideal candidate will provide crucial administrative support to the Director, enabling them to focus on core responsibilities and official priorities
. This role requires exceptional communication skills, a proactive approach to problem-solving, and the ability to handle a wide range of tasks with discretion and professionalism
Specific Tasks
1. Calendar Management Efficiently manage and organize executives\’ calendars, including scheduling meetings, appointments, and travel arrangements. Prioritize and coordinate conflicting commitments, ensuring optimal use of executives\’ time.
2. Communication: Act as a liaison between executives and internal/external stakeholders, handling phone calls, emails, and other forms of communication. Drafted, proofread, and edited correspondence, reports, and presentations on behalf of executives.
3. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, ground transportation, and other logistics. Anticipate and address any potential travel-related issues, ensuring a smooth and seamless experience for executives.
4. Documentation and Filing: Maintain organized filing systems, both physical and digital, to ensure quick retrieval of essential documents. Prepare and manage documentation such as reports, contracts, and presentations.
5. Meeting Support: Prepare meeting agendas, attend meetings, and compile minutes as needed. Coordinate logistics for meetings, including room reservations, catering, and audiovisual equipment setup.
6. Task Prioritization: Assisted in prioritizing tasks and projects to ensure deadlines were met and goals were achieved. Proactively identify potential issues and propose solutions.
7. Confidentiality: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.
8. Office Organization: Ensure the office environment is organized and conducive to productivity. Manage office supplies, order supplies as needed, and oversee general office maintenance.
9. Ad Hoc Support: Provide ad hoc support to executives on special projects, research, and other tasks as required.
The last day for interested candidates to send their CV with the required documents is: 01 February, 2024. To apply for a job, you must make it clear what your job title is in the subject line of your email. Cesvi International gives equal opportunities to candidates.
