Applications are being accepted for qualified applicants in the department of Strengthening Participatory Organization-SPO to fill the vacant post announced in the daily newspaper Classified Source on the date of 16 January, 2024.
Strengthening Participatory Organization-SPO
Date Posted:
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16 January, 2024
Department:
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Strengthening Participatory Organization-SPO
Category | Sector
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NGO
Newspaper:
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Classified Source Newspaper
Education:
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Master
Total Vacancies:
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Details in attached ads
Vacancy Location:
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, Mirpur Khas, Sanghar, Jaffarabad, Sohbatpur
Job Type:
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Full Time
Expected Last Date:
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23 January, 2024
Vacant Positions: Admin Officer
ADMIN OFFICER
At the moment, the Strengthening Participatory Organization-SPO is seeking to hire a Admin Officer employee.
JOB Description: Admin Officer
The position is responsible for performing a variety of administrative services ensuring transparency of processes, high quality, accuracy and consistency of work.
Main Responsibilities:
Responsible for effective delivery of procurement logistical, Administration, security and common services consistent with organizations as well as donor rules and regulations.
Responsible for record-keeping, timely payment to the vendors, accurate Admin documentation, and maintenance of records, correspondence drafting and ensuring supplies to the office are managed and maintained.
Properly manage all documents, for the official vehicles and rental vehicles
Responsible for coordination, proper functioning, and maintenance of all vehicles as well as rented ones, ensure traveling policies and procedures are being observed by staff and drivers
Ensure that office needs are met in order to enable a safe, comfortable and productive working environment
Ensure all lease agreements are extended/terminated and all utility bills are paid when due.
Must ensure to maintain up to date staff leave record/time sheets and prepare accurate periodic leave reports after reconciliation with attendance register and other records
Look after overall organization’s property and assets inventories and records for of
Procurement and Inventory Control
Ensures the procurements are made as per procurement policy including services like printing services, building and equipment maintenance services, travel and hotel services etc
Supervises appropriate stock of expendable supplies and proper inventory of the equipment, furniture and vehicles at/under the direct control of National Centre
Prepare and update inventory status report and submit to NC Administration Unit on quarterly basis after performing physical verification on regular basis.
Travel and Vehicle Management
Oversees the SPO vehicles management, prepares duty roster, including daily duties of vehicles/drivers and proper maintenance and smooth functioning of vehicles
Ensures that quarterly vehicle maintenance reports are submitted to the NC Administration Unit
Personnel Administration
Responsible to maintain and update the personnel files at regional level
Facilitate the recruitment and performance evaluations process at the regional level
Responsible for submission of quarterly timesheet summary & monthly leave status of staff to HR Unit
Oversee the submission and settlement of health insurance claims of staff to the HR unit
Other
Adhere to SPO policies and promote participatory culture and demonstrate SPO’s values
Participate in professional development training as identified and approved by SPO
Carry out any other activities as assigned by the supervisor.
Please Note:
Candidate who tries to influence the recruitment process will be automatically disqualified.
The position is only open for residents of Sindh and Balochistan, preference will be given to local candidates.
Ready to work immediately
Women and minority candidates are particularly encouraged to apply
SPO strongly prohibits Sexual Exploitation and Abuse (SEA), accordingly; candidate background and reference checks will be conducted
Interested candidates should email their CVs (necessary documents as listed in the attached adverts) before the closing date: 23 January, 2024, The job title must be clearly mentioned in the subject line of the application. Strengthening Participatory Organization-SPO ensures equal opportunity for all equally qualified candidates.
