Strengthening Participatory Organization-SPO invited applications for appropriate candidates to fill their vacant position advertised in daily Classified Source newspaper dated 01 January, 2024.
Strengthening Participatory Organization-SPO
Date Posted:
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01 January, 2024
Department:
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Strengthening Participatory Organization-SPO
Category | Sector
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NGO
Newspaper:
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Classified Source Newspaper
Education:
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Master
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Naushahro Feroze,
Job Type:
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Full Time
Expected Last Date:
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06 January, 2024
Vacant Positions: Administration and Logistics Officer
ADMINISTRATION AND LOGISTICS OFFICER
Currently, the Strengthening Participatory Organization-SPO Naushahro Feroze is searching for candidate for their vacant position i.e. Administration and Logistics Officer
to join their team
JOB Description: Administration and Logistics Officer
As the Administration and Logistics Officer of a field office, his key responsibilities would involve managing the day-to-day administrative and logistical operations to ensure the smooth functioning of the office and support project activities.
Oversee the general administration of the field office, ensuring that it is well-organized and equipped to support the project’s needs.
Manage the procurement process for office supplies, equipment, and other materials required for project implementation. Maintain an inventory of office assets and supplies.
Coordinate logistics for project activities, including workshops, meetings, and events. Arrange transportation and accommodation for staff and participants as needed.
Facilitate travel arrangements for project staff and visitors, including booking flights, hotels, and ground transportation.
Ensure the security and safety of the field office and its staff by implementing security protocols and measures.
Assist in monitoring the office budget, ensuring that expenses are within allocated limits and in line with financial guidelines.
Maintain and organize office records, documents, and files to ensure easy retrieval and compliance with record-keeping standards.
Manage office communication, including handling incoming and outgoing correspondence, emails, and phone calls.
Assist with HR-related tasks, such as recruitment, onboarding, leave management, and maintaining personnel records.
Ensure that office facilities, including utilities and maintenance services, are functioning properly.
Implement health and safety policies, ensuring that the office environment meets necessary standards.
Coordinate and support meetings, including scheduling, preparing agendas, taking minutes, and distributing relevant materials.
Liaise with IT support to address office hardware and software needs and troubleshoot technical issues.
Welcome and assist visitors to the office, including arranging visitor passes and providing necessary information.
Ensure compliance with organizational policies and project requirements. Prepare regular administrative and logistical reports for management.
Promote environmentally sustainable practices in the office, such as waste management and energy conservation.
Develop and implement emergency preparedness plans to address potential crises or disasters.
Undertakes any other task assigned by the supervisor.
Interested applicants can ship their CVs (required documents as per attached ads) before closing date: 06 January, 2024. Applicant required to virtually mention the job name inside the situation carried out for the location. Strengthening Participatory Organization-SPO affords the same opportunity for all similarly qualified applicants.
