CARE International INGO need Grants and Finance Assistant Jobs 2023

Latest Jobs: Grants and Finance Assistant

Applications are being accepted for qualified individuals in CARE International to fill a vacant post advertised in the daily newspaper  Classified Source dated 15 December, 2023.

CARE International

Vacant Positions: Grants and Finance Assistant

• GRANTS AND FINANCE ASSISTANT

Currently, the CARE International Islamabad is on lookout for a Grants and Finance Assistant to join their team.

JOB Description: Grants and Finance Assistant

The Grants and Finance assistant delivers stipulated functions related and financial management side. Under the supervision of the Grants and Compliance Officer, this position will be responsible in areas related to support in partner’s assessments, due diligence, reviews, uploading partner expenses and payments in the financial system and data management of all the partners and donors.  On the financial side the position will be responsible for Accounts Payable and General Ledger module of the People Soft. The position holder will look after the Bookkeeping / Data Entry along with related accounting records and also assist in processing payments, filing of income and sales tax withholding statements and ensuring that all required supporting documents conform with the policies & procedures.

I.  Job Responsibilities:

Grants & Partnership (50%)

• Upload partner liquidations and partner payments financial system
  • Maintain up-to-date grant and contract files and ensure appropriate documents are available—e.g. pre-approvals, agreements, sub-agreements, modifications, correspondences with the donors, etc.
  • Data entry in FGMS A/P module for expense recording and release payments.
  • Support in drafting sub-grant agreements with specific clauses based on the due diligence process.
  • Coordinate for reviews of sub-grantee financial reports for timeliness and completeness.
  • Consolidate and maintain all grants / sub-grants database tracking sheet of finance-related information.
  • Archive all the donor reports in individual grant files and update them regularly.
  • Support in coordination for variance analysis with Budget Holders and follow-up for the BVA forms.
  • Support PMs in close-out confirmation to partner through a close-out letter as per the guidelines in CIP grants and partnership management policy.
  • Support in budget uploads in the financial system
  • Support in setting up all new project codes in the People soft including the donor approved budgets and new Fund code/Project ID set up.
  • Assist in donor, external and internal control audits as required.
  • Any other task as assigned by line manager.

Finance (50%)

• Assist the Finance function in managing the accounting cycle, including the processing of accounting transactions in accordance with the general principles of accounting and CARE policies and procedures.
• Assist in filing of income and sales tax withholding statements.
• Assist in timely transaction processing and transfers/payments.
• Timely processing of vendor payments to avoid a cash crisis.
• Support the periodic financial closing of the accounting system.
• CIP record keeping as per the policy.
• Execute records management plan.
• Contribute to procedures, standards, practices for the identification, classification, organization, storage, protection, retention, and disposition of records.
• Hands-on filing and scanning of the documentation.
• Recommend storage and record security solutions.
• Coordinate the transfer of records to other locations/departments (including archival facilities).
• Create records retention and disposition schedule.
• Orient users on the record disposal schedule for regular implementation.
• Undertake document imaging and digitizing activities.
• Ensure retrieval of the documents when required.

Problem-Solving

Levels one and two of problem-solving apply to the incumbent. The incumbent involves with daily routine activities, s/he also uses interpolative skills to pick and choose the right solution to address given problems.

Interpersonal Communication Skills

Ability to work with diverse groups of people. Maintain good professional relationships with multiple stakeholders in diverse settings including various units within CIP and partners.

How to Apply?

Interested candidates should submit their CVs (required documents as specified in the attached advertisements) by the Closing date: 25 December, 2023 The applicant’s subject line must clearly state the job title for which they are applying. CARE International ensures equal opportunity for all equally competent applicants.

Apply Online: Click Here