Applications are being accepted for qualified individuals in Integral Global NGO to fill a vacancy posted in the daily newspaper Classified Source on the date 05 December, 2023.
Integral Global NGO
Date Posted:
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05 December, 2023
Department:
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Integral Global NGO
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Islamabad, Islamabad, Pakistan
Job Type:
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Full Time
Expected Last Date:
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16 December, 2023
Vacant Positions: Admin / Finance Officer
ADMIN / FINANCE OFFICER
Now, the Integral Global NGOIslamabad is looking for a Admin / Finance Officer to work there.
JOB Description: Admin / Finance Officer
Major functions
Under the direct supervision of the Finance and Admin Manager, the position will be responsible for procurement of supplies and equipment, arranging travel logistics, liaising with external contractors on a day-to-day basis for contracts and performance of services, ensuring all payments are out in a timely fashion and all services are performed according to organization needs and policies/procedures. Also, the individual will support the general administration of the organization to comply with all the requirements of the clients.
Major Duties and Responsibilities:
Coordinate and provide all the logistics support including arranging transport, air tickets and lodging arrangements for all the project activities.
Coordinate with insurance companies regarding all insurance matters.
Coordinate with vendors in calls for quotations for various supplies, equipment, and other project needs.
Prepare a comparative statement summary of quotations received from the vendors.
Assist in drafting the procurement contracts with vendors/contractors.
Tracks supplies and other service orders to ensure timely deliveries.
Maintain the proper inventory/record of all equipment procured for the projects.
Coordinate with the vendors, contractors, and field staff to resolve complaints and issues.
Review all invoices and expense claims, resolve any invoicing issues, attach required supporting documents and submit to the Manager of Finance and Logistics for payment process.
Prepare a detailed summary of monthly invoices and submit it to the Manager of Finance and Logistics for the approval process.
Liaison with Pakistan office management for preparation of cheques for payments to all vendors and consultants.
Ensure and coordinate timely payments to vendors and consultants.
Maintain separate records for each project billing/finance and related communication and provide necessary support to the Manager of Finance and Logistics for the execution of projects.
Record all transactions in QuickBooks and share the financial reports with the Manager of Finance and Logistics.
Interested candidates should submit their curriculum vitae (Documents specified in the attached advertisements) by the Closing date: 16 December, 2023, The applicant’s subject line must include a clear reference to the job title. Integral Global NGO ensures equal opportunity for all similarly qualified candidates.
