A vacancy has been published in the daily newspaper Classified Source on dated 24 November, 2023, for a qualified candidate in the Secours Islamique France-SIF International department.
Secours Islamique France-SIF International
Date Posted:
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24 November, 2023
Department:
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Secours Islamique France-SIF International
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Killa Saifullah, Balochistan, Pakistan
Job Type:
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Full Time
Expected Last Date:
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27 November, 2023
Vacant Positions: HR Officer
HR OFFICER
Currently, the Secours Islamique France-SIF InternationalKilla Saifullah is now searching for a HR Officer to join their team
JOB Description: HR Officer
Objective 1: Update & Record HR Data & Files Activities:
Maintain up-to-date and accurate computer and hardcopy personnel files, prepared job announcements/job descriptions, file documents in personnel files, conducted interviews, recruited staff, and facilitated new employee orientations and trainings.
Collect appropriate documents from new hires: CV, signed contract, signed job description, contact information, code of conduct conflict of interest statement etc.
Help Country Office HR in the preparation of job contracts under the supervision of HR Manager.
To liaise with the Country Office in ensuring that all staff have the Identity Cards.
Assist in filling and maintaining HR Files & databases.
Assist in updating and maintaining employee benefits, employment status, and similar records in staff files.
Assist in maintaining records related to grievances, performance reviews, and disciplinary actions.
Assist in performing file audits to ensure that all required employee documentation is collected and maintained.
Assist HR Manager in performing payroll and benefits audits.
Complet exit clearance paperwork and assist with exit interviews.
Keep record of EOBI, health insurance and life insurance and share with Country Office.
File originals of all documents listed above and ensure all files are constantly updated.
Ensure confidentiality of sensitive files.
Objective 2: Recruitment Activities: HR Officer
Assist HR Manager in all mission and Field offices with ongoing and new recruitment.
Post job ads and organize resumes and job applications.
Schedule job interviews and assist in interview process.
Responsible for maintaining recruitment and selection notes and administrative records for each post.
Assist with collection of candidates background information and reference checks.
Prepare new employee files according to the instructions of the HR Manager.
Assist HR Manager with orientation of the new employees to the organization.
Ensure the regular updating of their records based on personnel movements (end of probationary period, promotion, termination, resignation) ensure contracts comply with HR manual.
Keep personnel files of all staff upto date (Contains all joining documents i.e. Offer Letter, EIF, Initial Contract, Educational documents, Experience letters etc).
Objective 3: Payroll Management Activities:
Assist HR Manager in Payroll and Benefits Administration.
Ensure the Salary charging is correctly done.
Collect & update leave data of all staff and timely share with line Manager.
Collect and check staff overtime of all staff and share with line Manager.
Process staff Perdiems timely and keep record of Perdiem data.
Preparing monthly pay slips for CO staff.
Make the administrative follow-up of staff sick leave, annual leaves and other and ensure all documentation is completed timely and according to the procedures.
Objective 4: Compensation & Benefits Activities:
Maintain all staff medical insurance and timely ensure new hires have medical coverage from day one.
Ensure Current and new staff is enlisted into life insurance.
Ensure all staff is listed with EOBI and to process the claim of any staff that reaches the age of benefit eligibility as per policy.
Ensure to keep staff Leave benefits and provide data as and when required.
Assists in design and implement of the Performance Evaluation System.
Coordinate with base HR to process the final settlements for the leaving staff as per policy.
Process staff compensation for their working on public holidays i.e. Overtime of the same day is to be added in payroll.
Ensure to process all health claims of staff i.e. OPD claims & IPD Claims and to follow up with Insurance company for their reimbursement on time.
Objective 5: Training & Development Activities:
Support HR Manager in training need analysis and maintain training inventory database and training plan.
Support HRM in devising training plan for all mission staff.
Identify trainings and organizations who provides trainings as per needs.
Participate in professional training and development activities, design and implement the Performance Evaluation System.
Under supervision of HRM organize in-house training sessions and workshops.
Manage and Provide staff orientation when needed.
Objective 6: Internal and External Audits Activities:
Assist HR Manager in the Preparation of reporting and audit documentation.
Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.
Prepare all staff files as per audit needs.
Keep all files and folders up to date for internal and external audits.
Responsible of all soft and hard data maintenance and provision to HRM for audit purpose.
Objective 7: Coordination & Communication Activities:
With the guidance of HR Manager, provide local staff with information about their terms of employment, leave, as well as other relevant information.
To act as liaison between the expat staff and cleaners (translating when necessary)
Assisting with employee relations matters as needed.
Assisting in translation of memos, staff questions, official meetings.
Supervision of office cooks and cleaners, preparation of their work plan, evaluations, supervision of request for cleaning and hygiene materials and cooking etc.
Ensure participation in coordination meetings of HR if any.
Communicate all matters related to employees to HR Manager in order to maintain office decorum.
Objective 8: Data Protection:
Responsible for managing and processing all the data related to projects or program beneficiaries.
Ensure beneficiaries’ personal data and information is protected and archived in safely manners.
Train data management staff on data safe handling, protection and management of data privacy.
KNOWLEDGE/SKILLS/BEHAVIOR;
The incumbent must have proficient knowledge in the following areas:
Human resources management in general
Payroll management
Preparation of job descriptions
Market survey related to staff salaries and benefits
Interview techniques
Performance review methods and techniques
Staff training, development and recognition
An understanding of relevant legislation, policies and procedures
Knowledge of Recordkeeping
Ability to organize work schedule regularly and flexibly; discrete and respectful of confidentiality
Good Team player and motivated to work in a remote and uncertain environment respecting standard operating procedures as devised and instructed.
Organizational and writing skills.
Strong command of the English language.
Negotiation Skills
Knowledge of MS Office (MS Word & MS Excel in particular).
Interested candidates should submit their CVs (together with the necessary documentation, as specified in the linked adverts) by the Closing Date: 27 November, 2023. The applicant is needed to include the job title in the subject line of the email in which they apply for the position. Secours Islamique France-SIF International ensures that all equally competent candidates, are given the same opportunity.
