Secours Islamique France-SIF INGO invited applications for appropriate candidates to fill their vacant position advertised in daily Classified Source newspaper dated 24 November, 2023.
Secours Islamique France-SIF INGO
Date Posted:
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24 November, 2023
Department:
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Secours Islamique France-SIF INGO
Category | Sector
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INGO
Newspaper:
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Classified Source Newspaper
Education:
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Bachelor
Total Vacancies:
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Details in attached ads
Vacancy Location:
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Tharparkar, Sindh, Pakistan
Job Type:
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Full Time
Expected Last Date:
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30 November, 2023
Vacant Positions: Admin & Finance Officer
ADMIN & FINANCE OFFICER
Currently, the Secours Islamique France-SIF INGO Tharparkar is searching for candidate for their vacant position i.e. Admin & Finance Officer to join their team
JOB Description: Admin & Finance Officer
Objective 1: Accounting and invoices & Allowance Payment Activities:
– Prepare the Financial follow-up of SIF activities (expenses follow-up, budget follow-up)
– Maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes social security, etc.
– Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices, import the accounting in Saga).
– Preparation of Monthly Closing Documents (Inventories, Bank Reconciliation, etc).
– Ensure the respect of the procedures before any payment (validation form, etc).
– Review all the payments documents for proper coding and supporting documents.
– Prepare sending of accountancy archives to headquarters (edit packing list, follow up listing of archives).
– Supervises the archiving of the accounting documents in the field and its transmission to the HQ.
Objective 2: Managing the Cashflow Activities:
– Management of the Cashbox (Check the invoices, process all advances, all payments, enter the information needed in the cashbook, daily/monthly inventory, weekly/monthly check, etc).
– Prepare the Cash flow forecast after validation of Project.
– Submit the cash forecast on HQ format to Admin Coordinator after consultation with other department
– Record and follow up all administrative expenses in the Monthly Expenses Follow-up.
– Cross check the monthly payroll for all staff.
– Organize and ensure the withdrawals from the bank, the money changing and transfers to field bases
– Follow-up all documents concerning the bank (local funds received, transfer request letters, etc.).
– Ensures good relations with the bank, investigates and acts as an advice about bank procedures.
– Prepares requests for the bank (financial operations, administrative management of SIF accounts).
Objective 3: Tax Management Activities:
– Cross verification of withholding Income & Sales Tax deductions are as per Govt of Pakistan rules and deposited to Government.
– Ensure that withholding Taxes submitted to Govt. on time with close collaboration with Accountant.
Objective 4: Payroll Management Activities:
– Work with HR department for processing of Monthly Payroll.
– Ensure the Salary charging is correctly done.
– Deduct salary tax on staff salaries and gratuity.
– Properly maintain the Gratuity sheet.
Objective 5: Internal and External Audits Activities:
– Assist Admin Coordinator in Preparation of the financial reporting and audit documentation.
– Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.
– Perform physical Inventory check of all offices after every six months or at least annually.
Objective 6: Report Activities:
– Assist in closing of accounts and preparation of monthly expense report.
– Provide support to prepare annual and quarterly work plans and reports.
– Assist Admin Coordinator in donor reporting.
Objective 7: External Gov. Dealing Activities:
– Coordinate with Economic Affair Division & Interior Ministry to get organization MOU and Expatriate Visas. Provide the necessary information to Administrative Coordinator to ensure compliance with National regulations with respect to administrative matters (e.g. registration, taxation), especially when changes occurs in the procedures.
– Manage, follow-up and report to Coordinator Administrator the legal procedures and documents requirements (visa, stay permit, travel permit, departure and arrival procedures) for all national and international staff.
This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions assigned by HOM or Supervisor.
Interested applicants can ship their CVs (required documents as per attached ads) before closing date: 30 November, 2023. Applicant required to virtually mention the job name inside the situation carried out for the location. Secours Islamique France-SIF INGO affords the same opportunity for all similarly qualified applicants.
